Administrative Assistant - Catholic Schools Office

Administrative Assistant - Catholic Schools Office

Diocese of Phoenix Catholic Schools, Diocese of Phoenix CSO - Phoenix, Arizona. Open in Google Maps

Job : 5742396

Final date to receive applications: Posted until filled

Posted: May 27, 2026 6:00 AM (UTC)

Starting Date: Immediately

Administrative Assistant II-Catholic Schools Office

Apply for this position through the Diocese of Phoenix link below: (Use the "Apply for this Job" box below)./wh6qZ

To support the Diocese of Phoenix in its mission to Encounter the Living Christ, this position provides general office administrative services for the Catholic Schools Office at the Diocesan Pastoral Center.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provides direct administrative support to the Superintendent and Assistant Superintendents by managing calendars, producing and editing printed and electronic correspondence, screening calls and on‑site visitors, answering routine correspondence and all inquiries in a manner that promotes public relations on behalf of the Catholic Schools Office.
• Manages statistical information provided by all diocesan Catholic schools and researches other local, state and national school data to assist with analysis and comparison.
• Assists with the marketing efforts of the Catholic Schools Office including coordinating social media marketing strategies.
• Prepares statistical reports required by the diocese and other agencies as needed for the efficient administration of schools.
• Helps coordinate the scheduling of appointments and meetings; follows up to ensure meeting rooms have been reserved and prepares the rooms for the meetings.
• Assists the accreditation commissioners (Assistant Superintendents) in managing and coordinating the WCEA school accreditation process.
• Assists prospective candidates and school administration with questions concerning navigation of the Catholic Schools online employment system.
• Assists with the planning and implementation of Catholic Schools Office events.
• Assists with the management of international student records (both paper and electronic) for all schools and ensures collection of all support documents needed.
• Assists in managing Catholic Youth Athletic Association finances, record keeping, and information.
• Performs clerical and administrative tasks required for efficient office administration such as filing, routing of messages, providing for telephone and office coverage, and sorting of mail and like materials.
• Maintains confidentiality of the Office and documents.
• Welcomes and escorts visitors to the Catholic School Office. Demonstrates hospitality and professionalism.
• Answers the telephone professionally, screens all phone calls and relays all messages to the appropriate person.
• Keeps filing system up to date for the Catholic Schools Office.
• Assists with ensuring that all meeting materials, correspondence, applications, and other documents handled by the Catholic Schools Office are complete and accurate; deadlines are met, and that work is completed in a professional manner.
• Types, formats, and prepares documents such as Curriculum Standards, Handbooks, programs, and other material as needed for both publication and web page.
• Helps to coordinate Catholic Schools Office functions, socials, workshops, in‑services, meetings, travel arrangements; may be asked to attend and assist at certain functions; traveling may be required at times.

• Performs any job‑related tasks necessary for the smooth flow of operation within the Catholic Schools Office.
• Assists Catholic Schools Office staff with special projects on an as needed basis.

• Strong attention to detail.
• Bilingual in English/Spanish preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills and the ability to work with others in a team setting yet work independently.
• Ability to utilize Microsoft Excel for data analysis (including the use of formulas and functions) and report generation (both data and graphical).
• Strong understanding of office software applications…