Administrative Assistant- Part-Time

Administrative Assistant – Part‑Time (28 hrs/week)

Job

Position Type:
Clerical / Office Support / Administrative Assistant

Date Posted: 3/16/2026

Location:

Districtwide

FOUR DAY WORK WEEK FOR SCHOLARS AND EMPLOYEES! Cartwright School District’s motto is “One Team, Una Familia!” which reflects our dedication to treating each child as a cherished family member. We are looking for self‑motivated and experienced workers with the same dedication.

JOB GOAL:
Responsible for performing duties of a School Attendance Assistant.

• High School Diploma or General Equivalency Diploma (G.E.D.) and two years of specialized training and/or experience in the area of assignment, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. An Associate’s Degree is preferred.

• Maintains a variety of files and/ or records, which may include student folders, transfers, evaluations, immunizations, demographic information, attendance records, work orders, requisitions, purchase orders, state tax credit logs, fire drills, Title I students, professional development requests and other related files and/or records.
• Prepares, verifies, codes, and/or processes a variety of information and/or paperwork, which may include class lists, student withdrawals and transfers, record requests, graduate records, attendance records, timesheets, bank statements, purchase orders, student activity accounts, deposit slips, student slips, meal applications and other related information and/or paperwork; prepares related reports.
• Types a variety of materials, which may include dictated psychological evaluations, notices, letters, awards, memorandums, student reminders, handouts, class lists, school calendars, forms, status reports, requisitions, booklets, service forms, event programs and other related materials.
• Prepares routine office activities, which may include making copies; filing; sorting, opening, and distributing mail; maintaining databases; faxing documents; maintaining and troubleshooting office equipment; and performing other related activities.
• Answers telephones and greets students, staff, parents, and administrators, including directing calls, taking messages, answering questions, and providing information; expedites the resolution of concerns and/or complaints.
• Maintains supplies inventory and places orders with the District’s materials center and/or outside vendors.
• Compiles a variety of information and data and prepares related reports.
• Trains new office staff on policies, procedures, and practices.
• Assists in the destruction of records using established records retention guidelines.
• Assists in monitoring budgetary expenditures and account balances.
• Performs other duties of a similar nature or level.

• Distributing classroom keys and familiarizing substitutes with the campus.
• Covering for the nurse by taking temperatures and administering medications.
• Taking picture identifications of personnel, staff, and students.
• Reserving buses for field trips.

• Knowledge of applicable Federal, state, county and city statutes, rules, regulations, policies and procedures.
• Knowledge of applicable Cartwright School District and departmental policies and procedures.
• General office procedures.
• Customer service principles.
• Record-keeping practices and procedures.
• Filing techniques and practices.
• Modern office equipment.
• District policies and procedures and State requirements.
• Basic accounting procedures to monitor and track budgets and to calculate payroll.
• General practices and procedures in area of assignment.
• Grammar, punctuation, and spelling.
• Basic mathematical principles and concepts.
• Using a computer and related software applications.
• Operating modern office equipment.
• Maintaining records.
• Filing.
• Typing.
• Composing, editing, proofreading, and formatting letters, correspondence, reports, and other written materials.
• Prioritizing work.
• Tracking budgetary expenditures.
• Processing information and paperwork.
• Reading and interpreting policies and procedures.
• Using basic mathematics to include addition,…