Administrative Coordinator

Calendar & Schedule Management

* Manage and coordinate calendars for multiple Field Operations Managers

* Block and adjust time for site visits, scheduled concrete pours, meetings, and inspections

* Set up alerts, reminders, and notifications to support time-sensitive field activities

* Proactively communicate and respond to same-day schedule changes and urgent updates

Administrative & Operational Support

* Serve as a primary administrative point of contact for Field Operations Managers

* Coordinate internal and external meetings, including logistics and confirmations

* Maintain accuracy and organization across calendars, schedules, and communications

* Anticipate needs and provide proactive administrative support to minimize disruptions to field operations

Communication & Coordination

* Communicate effectively with Operations Managers, field teams, and internal departments

* Promote Suntec's core principles to cultivate a collaborative, accountable work culture and create an ESOP mindset that emphasizes ownership, teamwork, and long-term investment.

* Ensure timely dissemination of schedule changes and operational updates

* Support collaboration between office and field teams

Qualifications:

* Prior experience in an administrative, coordinator, or executive support role (construction or operations environment preferred)

* Strong calendar management skills with the ability to juggle multiple leaders and shifting priorities

* Exceptional organizational skills and attention to detail

* Ability to work calmly and efficiently in a high-volume, fast-changing environment

* Professional communication skills (written and verbal)

* Proficiency with Microsoft Outlook, Teams, PowerPoint and other standard office tools

* Reliable, punctual, and comfortable working a consistent in-office schedule

* Preferred:
Bilingual