Administrative Assistant

Administrative Assistant

PHI Health is looking for dynamic, driven individuals to join our team. We need an Administrative Assistant to provide advanced, skilled support to the administrative staff under the direct supervision of the Project Manager. This role includes project management, typing, correspondence composition, scheduling meetings, coordinating travel arrangements, maintaining company manuals and forms, and providing overall administrative support activities. This position is designated Safety Sensitive for purposes of the Arizona Medical Marijuana Act.

• Proficient knowledge of Microsoft Office (Word, Excel, PowerPoint, Access) and Windows computer applications.
• Create and maintain complex tables, forms, and office correspondence.
• Organize and produce large, complex projects such as policy and procedure manuals, contract RFPs, etc.
• Monitor workflow to meet calendar deadlines.
• Provide coverage and relief for other administrative staff during vacation and illness.
• Assist in preparing educational, marketing, and medical materials while maintaining confidentiality.
• Develop and maintain databases and track contract expiration dates.
• Coordinate travel arrangements (hotels, air, rental cars).
• Assist all departments and managers with special projects and overflow work.
• Perform other duties as assigned.

• High school diploma or equivalent required.
• Four years of progressively responsible secretarial experience, preferably in healthcare or aviation.
• Expertise in Microsoft Office products and Windows applications.
• Excellent grammar, spelling, punctuation, and organizational skills.
• Strong human relations and communication skills to interface with all levels of management.
• Fluent English reading, writing, and speaking.
• Ability to maintain confidentiality at all times.
• Ability to prioritize workflow and produce high‑quality, high‑volume work rapidly.
• Work effectively with frequent interruptions and multiple simultaneous projects.
• Familiarity with Training Management System and Learning Management System software (Fox Britannica preferred).

5&2 Phoenix, AZ

We offer a range of competitive pay and benefits to keep our teams healthy and invested.

• Safe – Absolute commitment to safety.
• Efficient – Focus on productive, responsible outcomes.
• Quality – Commitment to excellent organizational performance.
• Service – Dedicated to serving customers, communities, and team members.

• Drive & Energy – Maintain a fast pace and produce during exhausting circumstances.
• Functional & Technical Expertise – Add value through unique expertise.
• High Standards – Continuously improve with best practices.
• Initiative – Proactive actions without prompting.
• Integrity – Act ethically and honestly.

PHI, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.