Site Administrative Assistant

Site Administrative Assistant – Phoenix, AZ, Full Time.

The Site Administrative Assistant is responsible for the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This position is classified as full-time and non-exempt under the Fair Labor Standards Act (FLSA).

The Site Administrative Assistant reports to the Solution and Maintenance Operations Manager.

• Work closely with the Administrative Office Manager to address and resolve administrative inquiries.
• Act as the first point of contact for employees, clients and visitors at the TSMC site.
• Answer phone calls, respond to emails and direct inquiries to the appropriate person.
• Greeting visitors, arranging access and preparing meeting rooms.
• Organize filing systems and update digital or paper records.
• Retrieve information from records, email, minutes and other related documents; prepare written summaries of data when needed.
• Support the application process for site access at TSMC, including visitor badge reservations, white badge applications, and red badge applications.
• Attend bi‑weekly TSMC site administration meetings and share meeting minutes and relevant information with stakeholders.
• Respond to and resolve administrative inquiries and questions.
• Maintain TSMC site office supplies and coordinate maintenance of office equipment.
• Manage on‑site safety equipment (safety glasses, helmets, safety vests) and field tools (general hand tools, portable pH meters, portable conductivity meters).
• Arrange incoming/outgoing packages.
• Perform other related duties as assigned.

• High‑school diploma or equivalent or higher.
• One to three years of experience in an administrative role.

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Strong organizational skills, time management, attention to detail, and the ability to multitask in a fast‑paced environment.
• Strong attention to detail with the ability to accurately capture and document verbal information communicated by phone or in person.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Work independently with minimal supervision, take initiative, and exercise sound judgment.
• Able to support or assist urgent issues after working hours if needed.
• Traveling between sites or errands requires a valid driver’s license.

• Mobility & Posture:
  Ability to remain in a stationary position (sitting or standing) for prolonged periods, with occasional movement to access files, equipment, or attend meetings.
• Manual Dexterity:
  Frequent use of hands and fingers for typing, writing, operating office equipment (computer, phone, copier, scanner).
• Vision:
  Ability to read printed materials and view information on a computer screen for extended periods, with or without corrective lenses.
• Hearing & Speech:
  Ability to hear and respond to verbal communication in person, via telephone or virtual platforms; clear speech for effective communication.
• Environmental Conditions:
  
  Work is performed in a climate‑controlled office environment with moderate noise levels from office equipment and conversations.
• Lifting & Carrying:
  Ability to lift, carry, and move office supplies or equipment weighing up to 30 lbs. occasionally.
• Reaching & Bending:
  Occasional reaching above shoulder level, bending, or stooping to retrieve or store materials.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. This includes modifications to physical requirements, work environment, or job duties, as appropriate and in accordance with applicable laws.

Organo USA, Inc. is an Equal Opportunity Employer. M/F/Disabled/Veterans.