Executive Admin Assistant

Location: This position is fully onsite in Phoenix, AZ 85053 Description:
Impresiv Health is conducting a high-priority search for an experienced Executive Administrative Assistant to support the President & CEO and Core Leadership Team (CLT) of a highly visible healthcare organization. This role requires a polished, proactive professional with exceptional judgment, discretion, and the ability to thrive in a fast-paced, high-volume executive environment.

The ideal candidate brings extensive C-suite support experience, outstanding organizational and communication skills, and a proven history of long-term career stability. This individual will play a critical role supporting executive operations, Board of Trustees activities, travel coordination, and strategic administrative initiatives while maintaining the highest level of confidentiality and professionalism. What You Will Do:

• Provide high-level executive administrative support to the President & CEO and Core Leadership Team.
• Manage complex Outlook calendars, coordinate meetings, and prioritize shifting executive schedules with urgency and accuracy.
• Coordinate detailed domestic travel arrangements including flights, hotels, transportation, itineraries, and expense reporting.
• Support Board of Trustees meetings through event planning, meeting logistics, materials preparation, and coordination activities.
• Draft, proofread, edit, and compose executive correspondence, presentations, reports, and communications with exceptional attention to detail.
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
• Collaborate closely with the Assistant to the President and CEO and other executive support staff to ensure seamless executive operations.
• Manage multiple priorities and special projects simultaneously in a high-volume environment while adapting to changing business needs.
• Serve as a liaison between executive leadership, internal departments, external stakeholders, and business partners.
• Assist with onboarding coordination for executive leaders and consultants, including workspace preparation, scheduling, and technology coordination.
• Coordinate meeting logistics including room setup, catering, presentation materials, and executive event support.

You Will Be Successful If:

• Thrives in a fast-paced, high-pressure executive environment while maintaining professionalism and composure under shifting priorities.
• Demonstrates exceptional organizational skills, urgency, follow-through, and attention to detail.
• Brings a proactive, resourceful mindset with the ability to anticipate executive needs and solve problems independently.
• Exercises sound judgment and maintains strict confidentiality when handling sensitive executive and organizational information.
• Collaborates effectively within a team-oriented executive support environment and values partnership across leadership teams.
• Communicates professionally with strong written and verbal communication skills, including the ability to represent executive leadership with polish and discretion.
• Effectively manages multiple competing priorities while consistently delivering accurate, high-quality work in a high-volume setting.

What You Will Bring:

• Minimum 10+ years of executive administrative support experience, including at least 5 years supporting a CEO, President, or C-suite executive.
• Strong preference for candidates with 15+ years of executive support experience and demonstrated career longevity.
• Mandatory experience supporting Board of Trustees meetings, including event planning and administrative logistics.
• Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Zoom, VPN technologies, and Docu Sign.
• Proven experience managing high-volume calendars, executive travel, and complex scheduling coordination.
• Exceptional grammar, proofreading, writing, and communication skills.
• Strong project coordination and multitasking abilities with the flexibility to reprioritize quickly.
• U.S. Citizenship required with the ability to successfully pass a Department of Defense background investigation covering 7 10 years of history.
• Bachelor s degree in Business or related field preferred.
• Experience with in healthcare, government programs, military health systems, or high-profile executive environments strongly preferred.
• Prior U.S. Military service is highly valued.

Additional Requirements:

• 100% onsite attendance at the Phoenix, AZ corporate office location.
• Flexibility to support early morning and late afternoon executive needs.
• Participation in an on-call weekend rotation for urgent scheduling or travel support.
• Candidates with current or prior employment at competitors or ownership organizations, including Health Care Company or Client-affiliated entities, will not be considered.

About Impresiv Health:

Impresiv Health is a healthcare consulting partner specializing in clinical & operations management, enterprise project management, professional services, and software consulting services. We help our…