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Executive Assistant to CEO
Job in
Phoenix, Maricopa County, Arizona, 85012, USA
Listed on 2026-06-05
Listing for:
Matt Fendon Law Group
Part Time
position Listed on 2026-06-05
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Administrative Management
Job Description & How to Apply Below
About the Opportunity
Are you looking for a fast-paced law firm with real growth opportunities?
Matt Fendon Law Group, a rapidly growing workers' compensation firm with a dynamic team, is seeking a part-time Executive Assistant to support our CEO. This role is ideal for someone who is a fast learner, highly organized, and thrives in a collaborative environment.
The ideal candidate embodies our core values: self-starter, humbly confident, grow or die, positive, and care for one another. If you want to work in an office that appreciates and rewards hard work and a can-do attitude, this is the place for you.
Key Responsibilities
- Manage and organize the CEO's calendar, including scheduling and confirming meetings, and internal events
- Triage and prioritize the CEO's email inbox, draft responses when appropriate, and flag urgent matters
- Schedule in-person and virtual appointments, including coordination with clients, attorneys, vendors, and referral partners
- Coordinate events for the CEO and the Firm, including internal meetings, firm outings, CLEs, and community or marketing events
- Prepare and edit documents, presentations, and reports using Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Maintain task lists and follow-up systems to ensure the CEO's priorities and deadlines are consistently met
- Assist with travel arrangements (air, hotel, ground transportation) and itineraries for business trips
- Handle confidential information with discretion and maintain a high level of professionalism at all times
- Support the CEO with occasional non-firm personal or administrative tasks as needed
- Collaborate with team members and departments to streamline communication and workflows for the CEO
- Take initiative to identify and solve problems before they escalate, bringing solutions-not just issues-to the table
- Minimum of 1 year of office or administrative experience (professional services or legal environment preferred but not required)
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Ability to multi-task, prioritize, and manage time effectively in a fast-paced environment
- Strong written and verbal communication skills with a polished, professional demeanor
- High attention to detail and strong organizational skills
- Adaptable, resourceful, and comfortable with changing priorities and last-minute requests
- Demonstrated ability to work both independently and as part of a team
- High level of integrity and discretion when handling sensitive and confidential information
Matt Fendon Law Group practices exclusively in the unique field of workers' compensation. We are a rapidly growing law firm with a lot of talent and a strong emphasis on professional development. We believe in hard work in a rewarding atmosphere - one where your contributions are noticed, appreciated, and rewarded.
We are not just a law firm. We are a team that pushes each other to grow, supports one another, and shows up every day with a positive attitude. If you want to be part of something that is building toward something great, we invite you to apply.
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