Document Control Administrator; Phoenix, AZ - Austin Commercial

Document Control Administrator (Phoenix, AZ) - Austin Commercial

Austin Commercial is currently seeking a Document Control Administrator for a $5 billion project in Phoenix, AZ. The role involves managing all documents during the pursuit, preconstruction and construction phases of large commercial construction projects, assisting in development of document control procedures and training employee‑owners on the document control process.

• Develops and administers all record keeping, including all written and electronic correspondence and reporting for safety and quality, and ensures proper posting to Bluebeam.
• Responsible for document distribution internally and to owners, designers, material suppliers, subcontractors, and sub‑consultants.
• Responsible for inserting RFIs, document revisions, etc. into the contract documents, as well as distributing notifications for updated documents to the internal team and subcontract partners.
• Produce the Permit drawing log of included pages, distribute the bid package, receive the packages for electronic filing, log all RFI’s (and answers), and distribute as an addendum to bid participants.
• Distribute award notifications.
• Train new and existing staff in usage of programs.
• Develop and audit the file system for consistency in naming conventions and file locations.
• Assist project team in document search.
• Provide document control training including procedures, policies, and software.
• Assist with project document control startup and implementation.
• Assist with project closeout, assembly, and organization of as-built documents and file transfer to owner and archives.

• A minimum of four (4) years’ progressive document control experience on commercial construction projects.
• Intermediate level proficiency in Microsoft Word and Excel.
• Experience with project management software (Newforma, Aconex, etc.) preferred.
• Demonstrates a high volume of production in a fast‑paced environment.
• Demonstrates attention to detail in work product.
• Strong organizational abilities.
• Applicants must be legally authorized to work for any employer in the United States. Austin is unable to sponsor or take over sponsorship of an employment visa for this position.

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan.

Austin Commercial is an Equal Opportunity Employer.
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.