Executive Administrative Coordinator

Job Title:

Executive Administrative Coordinator

Job Description

We are seeking a highly organized and driven Executive Administrative Coordinator to support a fast-paced roofing organization. This role is a critical operational partner to the executive team, ensuring seamless coordination of crew schedules, travel logistics, and workforce tracking across multiple active job sites.

Responsibilities

* Manage and continuously adjust daily roofing crew schedules, including shift changes, crew assignments, and job site coordination.

* Coordinate multi-state executive travel, including flights, accommodations, transportation, and itineraries.

* Prepare, submit, and track executive expense reports with accuracy and timeliness.

* Monitor field crew time and attendance, proactively identifying and resolving discrepancies.

* Support workforce planning and staffing logistics across multiple concurrent projects.

* Process a high volume of scheduling updates and operational requests with speed and clear communication between leadership, office staff, and field teams.

* Serve as a bilingual liaison between executives and Spanish-speaking crews.

* Provide administrative support and assist with special projects and front office needs as required.

Essential Skills

* Fully bilingual in English and Spanish (written and verbal).

* 2+ years of experience in operations coordination, executive support, or a similar role.

* Proficiency in Microsoft Office (Excel, Word, Outlook) and scheduling systems.

* Demonstrated ability to manage competing priorities in a fast-paced, high-demand environment.

* Strong organizational, time management, and problem-solving skills.

* High attention to detail with the ability to handle sensitive information confidentially.

Additional

Skills & Qualifications

* Experience with workforce or crew scheduling.

* Background in construction, roofing, or a related field.

* Familiarity with timekeeping or payroll systems.

Work Environment

This position offers a competitive hourly pay with consistent, full-time hours and a stable schedule. Employees benefit from a comprehensive benefits package designed to support overall well-being, including healthcare coverage, financial protection, and time off. The work-life structure is reliable with a consistent Monday-Friday schedule from 7:00 AM to 4:30 PM, entirely in-office. The environment is fast-paced and high-impact, providing hands-on exposure to leadership and visibility into high-level operations and decision-making.

There is growth potential for individuals who take ownership, perform consistently, and thrive in a results-driven setting. Additionally, employees can earn a $5,000 referral bonus for successful full-time hires, contingent upon the new hire completing 12 months of employment.

Job Type & Location

This is a Permanent position based out of Phoenix, AZ.

Pay and Benefits

The pay range for this position is $52000.00 - $72800.00/yr.

Competitive hourly pay with consistent, full-time hours and a stable schedule Comprehensive benefits package designed to support your overall well-being, including healthcare coverage, financial protection, and time off Work-life structure you can rely on with a consistent Monday-Friday schedule and in-office team support Hands-on exposure to leadership, giving you visibility into high-level operations and decision-making A fast-paced, high-impact environment where your contributions are recognized and your role directly supports company success Growth potential for individuals who take ownership, perform consistently, and thrive in a results-driven setting Employee Referral Bonus:
Earn a $5,000 referral bonus for successful full-time hires Bonus is paid after the new hire completes 12 months of employment Simple referral process with clear eligibility guidelines and tracking Referring employees must remain actively employed through the payout period

Workplace Type

This is a fully onsite position in Phoenix,AZ.

Final date to receive applications

This position is anticipated to close on Jun 18, 2026.

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