Administrative Assistant - Dermatology ! Dermatology Phoenix Quick ! Derm

Administrative Assistant provides administrative support and organization to department directors. Supports operations with efficient, effective, and customer‑service focused attention.

• Assist in tracking and updating annual operational budget, preparing, coding, and tracking payment requests in accordance with budget.
• Maintain inventory levels of standard office supplies and materials, initiating requests as appropriate.
• Assist visitors, patients, families, and others with hospital‑related inquiries or concerns, referring to appropriate resources.
• Compose correspondence and generate communications such as e‑mails, newsletters, reports, mailings, flyers, and brochures using appropriate software.
• Maintain confidential departmental employee files and records, ensuring current and accurate documentation.
• Prepare agendas and minutes for meetings, maintain a current calendar and notify participants of changes for timely communication.
• Provide administrative support to the department, coordinating office workflow and communications including phone management, e‑mail correspondence, file maintenance, and standard mail collection and distribution.
• Perform miscellaneous job‑related duties as requested.

Education:

High School Diploma or equivalent required.

Experience:

Three (3) years of administrative support experience (Associates in Business or related field may substitute for one year of experience) required.

Special

Skills:

Experience in a Windows environment, including MS Office Suite (Word, PowerPoint, Visio, Excel) required.

• 1. Physical Requirement – Sitting – Frequently.
• 2. Physical Requirement – Standing – Frequently.
• 3. Physical Requirement – Stooping/crouching/kneeling/crawling – Occasionally.
• 4. Physical Requirement – Talking – Constantly.
• 5. Physical Requirement – Walking – Frequently.
• 6. Physical Requirement – Use of keyboard, mouse and/or computer equipment – Constantly.
• 7. Physical Requirement – Lift up to 35 pounds without assistance – Occasionally.
• 8. Occupational Exposure/Risk Potential – Inside office environment – Applicable.
• 9. Occupational Exposure/Risk Potential – Outdoor weather conditions – Not Applicable.
• 10. Occupational Exposure/Risk Potential – Extreme temperatures – Not Applicable.
• 11. Occupational Exposure/Risk Potential – Confined areas – Applicable.
• 12. Occupational Exposure/Risk Potential – High places – Not Applicable.
• 13. Occupational Exposure/Risk Potential – Extreme noise levels – Not Applicable.
• 14. Occupational Exposure/Risk Potential – Airborne communicable diseases – Not Applicable.
• 15. Occupational Exposure/Risk Potential – Bloodborne pathogens or bodily fluid – Not Applicable.
• 16. Occupational Exposure/Risk Potential – Fumes or airborne particles – Not Applicable.
• 17. Occupational Exposure/Risk Potential – Hazardous materials exposure – Not Applicable.
• 18. Occupational Exposure/Risk Potential – Radiation exposure – Not Applicable.
• 19. Occupational Exposure/Risk Potential – Toxic or caustic chemicals – Not Applicable.