Levitt Lab Academic Coordinator

Position: The Levitt Lab Academic Coordinator
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Salary Range:$45,000.00 - $55,500.00 USD annually.

As part of Arizona State University’s charter to provide access and excellence, ASU Preparatory Academy (ASU Prep) shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, ASU Prep is advancing a major expansion program taking fundamental responsibility for the communities we serve.

The Levitt Lab Academic Coordinator will provide direct support to school leadership in the daily operational needs of The Levitt Lab (TLL). This role will manage a wide range of front-facing and administrative tasks, with a strong emphasis on visitor coordination, student scheduling, attendance tracking, and data management. The coordinator will serve on site as the first point of contact for all guests and incoming inquiries, ensuring a welcoming and professional environment at all times.

Additional responsibilities may include various operational duties as assigned to support the evolving needs of The Levitt Lab team.

QUALIFICATIONS:

Associate’s degree required in Education or related field. Bachelor’s degree, preferred.
2+ years of administrative experience.
3-5 years of progressive responsibility supporting educational leadership, school operations, and/or office management within a school-setting.
3+ years of experience working in hybrid and/or digital learning environments.

Resides within 30 miles of ASU’s main campus in Tempe, AZ, strongly preferred.

Active AZ Department of Public Safety (DPS) IVP Fingerprint Clearance Card.

Any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities may be considered.

DUTIES AND RESPONSIBILITIES:

Serve on site as the first point of contact for The Levitt Lab by staffing the front desk, warmly greeting visitors, and ensuring a welcoming and professional environment upon arrival.

Directly support the Principal and Executive Director in daily operations of the school, including, but not limited to: student scheduling, master scheduling, purchasing and budget, visitor coordination, enrollment and admissions support, and data management in Infinite Campus.

Schedule and coordinate visitor appointments, manage the calendar, and communicate logistics to both guests and Lab personnel in a timely manner.

Pull, compile, and organize data from internal systems and databases to support ongoing research and administrative reporting needs.

Answer and direct incoming phone calls and emails, routing inquiries to the appropriate staff members as needed.

Lead and manage the enrollment process for all TLL students, ensuring accurate data entry, documentation, and follow-up.

Coordinate student scheduling, including course placement, section assignments, and adjustments throughout the school year.

Oversee daily attendance tracking and reporting procedures to ensure timely and accurate records, including making parent and student phone calls.

Maintain and monitor an organized and up-to-date log of student movements throughout the day including departures and returns for college classes, lunch, and other scheduled activities with the goal of ensuring staff are informed and all whereabouts are accurately accounted for at all times.

Track all college going data for ASU Prep Seniors in coordination with TLL LSC.Serve as project manager for assigned initiatives supporting the strategic goals of TLL, including but not limited to: student showcases, purchasing and budgeting, and admissions support such as info sessions, school visits and shadow days.

Uphold confidentiality in all aspects of student, staff, and school operations.

Attend and participate in meetings, training, and program events aligned to TLL, including evening events as required.

Perform other duties as assigned by the Principal and Executive Director of The Levitt Lab.

Additional duties may be assigned as necessary.

KNOWLEDGE, SKILLS AND ABILITIES:

Demonstrates excellent reading, writing, computation, technology and communication skills.

Proven ability to…