Executive Operations Coordinator - Bilingual

About Global Roofing Group

Global Roofing Group (GRG) is a national leader in commercial roofing and building envelope solutions, delivering high-quality services with a strong commitment to safety, precision, and reliability. Our core focus is designing and installing innovative building envelope systems that meet the evolving needs of our clients across a wide range of industries. At GRG, we operate with a simple but powerful standard: “One time, on time, every time.”

This commitment drives our approach to every project—from initial assessment through completion—ensuring consistent execution, accountability, and client satisfaction. Our success is built on a foundation of strong values and a performance-driven culture. We emphasize collaboration, problem‑solving, craftsmanship, and continuous improvement while maintaining the highest standards of integrity, safety, and professionalism. We are also committed to creating an environment where employees can grow and succeed.

GRG fosters a positive, team‑oriented workplace that encourages development, recognizes performance, and provides opportunities for advancement across all levels of the organization.

We are a fast‑paced roofing company seeking a sharp, dependable, and hard‑working Executive Operations Coordinator to keep our operations running at full speed. This is a head‑down, get‑it‑done position for someone who thrives under pressure, manages multiple priorities simultaneously, and communicates confidently in both English and Spanish. You will serve as the operational backbone of our executive team—managing crew schedules, coordinating multi‑state travel, tracking time and attendance, and keeping reporting on track.

If you love structure, stay calm in the chaos, and take pride in owning your work, this role is for you.

Important:
This role involves a high daily volume of shift changes, crew alignments, scheduling updates, and project coordination. You must be ready for it.

• Build, maintain, and adjust roofing crew schedules daily, including shift changes and crew alignments across active job sites
• Coordinate multi‑state travel for executives—flights, hotels, ground transportation, and reservations
• Prepare and submit executive expense reports accurately and on time
• Track time and attendance for field crews; identify and resolve discrepancies
• Manage staffing logistics and support crew alignment across multiple projects
• Review and process a high volume of shift updates and scheduling requests
• Support project coordination and cross‑departmental communication
• Act as a bilingual point of contact between executives and Spanish‑speaking field crews
• Handle administrative tasks and special projects as assigned by leadership, and support front office reception as needed

• Fully bilingual in English and Spanish—written and verbal (required)
• 2+ years of experience in operations coordination, executive support, or a similar administrative role
• Proven ability to manage multiple priorities in a fast‑paced environment
• Experience with crew or workforce scheduling preferred; construction or roofing industry a plus
• Proficient in Microsoft Office (Excel, Outlook, Word) and scheduling software
• Strong attention to detail with excellent organizational and time‑management skills
• Comfortable handling sensitive employee and payroll data with discretion
• Self‑starter who works independently with minimal supervision
• Reliable, punctual, and committed to showing up and doing the work every day

Pay: $27 – $35 per hour, based on experience.

Schedule:

Monday – Friday, 7:00 am – 4:30 pm. Work Setting:
In‑office (this is not a remote or hybrid position).

Employment Type:

Full‑time. Language Requirement:
Bilingual English/Spanish required.

This role moves fast. Every day brings a new set of crew schedule changes, staffing requests, travel logistics, and administrative tasks—often all  need someone who is solutions‑oriented, communicates clearly across language barriers, and takes ownership without being asked twice. If you are the type of person who checks things off a list and keeps calm when priorities shift, you will thrive here.