Early Voting Operations Coordinator

About the Position

The Early Voting Operations Coordinator will play a vital role in ensuring seamless operations across the organization. This position involves collaborating with multiple departments and providing support as needed. This person will coordinate incoming ballots and correspondence for the Early Voting Division and support interdepartmental deliveries safely and efficiently in the Recorder’s Office. This cross-functional position will also support divisional operations within early voting (signature verification, curing, etc.).

The ideal candidate will be adaptable, possess strong interpersonal skills, and be able to learn new tasks quickly. This role offers a unique opportunity to gain broad experience within the organization and contribute to various initiatives.

The Maricopa County Recorder’s Office (MCRO) is responsible for maintaining the Maricopa County voter registration records and for administering over elections in partnership with the Maricopa County Board of Supervisors. The MCRO also maintains the permanent public record of over 50 million documents dating back to 1871, including deeds, plat maps, and a variety of other important documents. Our office serves over 2.5 million registered voters as well as 4.4 million residents across Maricopa County.

The MCRO offers a friendly, welcoming, and collaborative environment with opportunities to grow and develop new skills.

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance, with hybrid and alternative work schedule options
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center, Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% contribution rate per paycheck that includes a 100% employer match on Day 1
• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ

• Six (6) months of clerical and/or customer service experience
• High School diploma or GED
• Other combinations of education and experience may be considered in substitution for the minimum qualifications

• One (1) year of experience driving a twenty-six-foot box truck with a lift gate
• Must complete the County Vehicle Operating Training
• Must possess, or have the ability to obtain, a valid Arizona driver’s license by the time of hire.
• Must be eligible to vote in Arizona.
• Must successfully complete the next scheduled Secretary of State Election Officer Certification.
• Ability to develop and implement continuous quality improvement strategies.

• One (1) year working in a distribution or mailroom setting
• One (1) year of experience performing office, administrative, and clerical duties
• Associate's degree in Public Administration, Business Administration or a related field
• One (1) year of Election experience

• Manages the sorting and distribution of all incoming mail and ballots, creating a standardized and efficient process for staff
• Securely assist in transporting ballots and other election material in the Election vehicles
• Confirms and maintains delivery receipts of delivered mail for audit purposes
• Serve as a flexible resource, providing support to different departments as needed based on workload and organizational priorities
• Depending on departmental needs, assist with a variety of tasks, including administrative support, data entry, project coordination, and customer service
• Proactively learn new skills and adapt to changing priorities and departmental needs in a fast-paced environment
• Evaluates, recommends, and implements policies, procedures, and processes relating to early voting logistics in compliance with state statutes and federal election laws
• Determines the department/recipient for whom the mail is intended when necessary
• Ensure health and safety practices…