Administrative Assistant

JOBAbout the Position The Maricopa County Department of Transportation (MCDOT) has an immediate opening for an experienced Administrative Assistant. In this role, you will perform a variety of general clerical and support services work of moderate complexity for the Engineering Department. This role will support four branch business lines that are focused on project delivery. The Administrative Assistant position requires a proactive individual who can perform tasks independently and as part of a team, handling multiple tasks simultaneously.

About UsWe value your time. The time with your family. The time you spend on the road. And the time you spend making a difference. At the Maricopa County Department of Transportation (MCDOT), we provide connections that improve people's lives. By combining innovative technologies with the vast talent of our employees, we plan for future needs and operate a transportation system with the community in mind.

Are you interested in contributing to the community in which you work, live, and play? Then, join our team and help us build connections.

Proud to Offer Work with a greater purpose

Tuition reimbursement

Exceptional work-life balance, with a hybrid work schedule option

Opportunities for growth and development within Maricopa County Low-cost, high-value healthcare for you and your qualifying dependents

Child care benefits, including access to our on-site center, Maricopa County Kids Club, dedicated to serving Maricopa County families

Paid vacation, sick time, and parental leave

Extensive wellness program, including an incentive

Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% per paycheck contribution rate that includes a 100% employer match on Day 1

Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZWe Require Three years of responsible clerical and/or administrative experience

High school diploma or GEDA combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis

Other Requirements Successful candidates must currently possess, or have the ability to obtain, a valid Arizona driver's license by the time of hire.

We Also Value Associate's degree or higher in Public Administration, Business, or a closely related field

Three or more years of advanced clerical or administrative experience, which includes providing administrative support in transportation.

Clerical experience working in a government agency

Experience with Share Point Experience  scheduling/coordinating safety or technical training classes

Experience assisting transportation maintenance supervisors and/or managers

Job Contributions Maintain calendars, schedule meetings and appointments; prioritize and resolve complex meeting schedules; coordinate meeting rooms and resources

Prepare meeting agendas and presentation materials; take and transcribe meeting minutes, and prepare summaries for distribution

Conduct and coordinate assigned projects and research studies; identify and resolve problems

Coordinate with HR on the preparation of hiring packages

Manage department database for lessons learned and prepare quarterly reports

Compose correspondence and other documents on a wide variety of subjects, requiring knowledge of the procedures and policies of the Department Create, edit, and process correspondence, memoranda, letters, legal documents, information packets, and other communications

Maintain department files and library through SharePoint; collect and compile statistical data; develop and create a variety of technical and statistical reports

Update manual and computer records and tracking systems, and assure the accuracy of databases; create management reports; maintain filing procedures

Research, scan, and file hard copy to upload into electronic files

Ensure all administrative actions comply with County policy, procedures, and guidelines

Develop technical documents as needed; assist with the development of the annual budget

Answer phones, resolve problems, and provide answers and customer service requests within the scope of authority; routes calls to appropriate individuals, takes and delivers messages

Provide advice and assistance on compliance with laws, rules, and regulations

Order and maintain an inventory of supplies, and process invoices

Assist with preparing and processing travel and training arrangements for division staff

Other job duties as assigned

Working Conditions This position is eligible for hybrid flexibility after a brief training period

Exerting 20 - 25 pounds occasionally, 10 - 25 pounds frequently, or up to 10 pounds constantly

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions

Incumbent may be subjected to extreme temperatures, wetness/humidity, respiratory hazards, and noise and vibration

Machines, Tools, Equipment, Software, and…