Executive Assistant to Superintendent

Executive Assistant to the Superintendent Job Details

Job : 5591767

Final date to receive applications: Posted until filled

Posted: Mar 17, 2026 6:00 AM (UTC)

Starting Date: Immediately

Executive Assistant to the Executive Director of Education and Evangelization and the Superintendent of Catholic Schools

IMPORTANT - APPLY FOR THIS POSITION THROUGH THE DIOCESE OF PHOENIX LINK BELOW!!

Diocese of Phoenix Diocesan Pastoral Center - Executive Assistant to Superintendent of Catholic Schools

Purpose and Scope

To support the Diocese of Phoenix in its mission to Encounter the Living Christ, this position provides executive-level administrative and operational support for Education and Evangelization, including the Catholic Schools Office, at the Diocesan Pastoral Center and supports departmental leadership in advancing Catholic education and evangelization throughout the Diocese.

• Provide high-level administrative and executive support to the Executive Director of Education and Evangelization and Superintendent of Catholic Schools, as well as shared support to departmental leadership as assigned.
• Manage complex calendars, schedules, travel arrangements, and meeting logistics to ensure effective use of leadership time and resources.
• Serve as the primary point of contact for the Executive Director of Education and Evangelization, managing incoming calls, messages, and requests directed to the Executive Director.
• Screen, triage, and prioritize incoming communications and requests, exercising sound judgment, discretion, and an understanding of departmental priorities.
• Provide accurate, professional responses to routine inquiries on behalf of department leadership, referring or escalating matters as appropriate.
• Coordinate with administrative assistants and departmental staff to ensure inquiries, requests, and communications are handled efficiently and directed to the appropriate personnel.
• Prepare, edit, and coordinate correspondence, reports, presentations, agendas, meeting materials, and other official communications.
• Coordinate meetings, committees, and advisory groups, including preparation of materials, recording and distribution of minutes, and follow‑up on action items as assigned.
• Handle confidential, sensitive, and privileged information with discretion, professionalism, and strict adherence to diocesan policies and procedures.
• Maintain accurate, secure, and organized electronic and physical records in accordance with diocesan records retention and confidentiality requirements.
• Assist with the preparation, coordination, and review of departmental budgets, financial reports, and related documentation as directed.
• Receive, record, and process departmental funds, including maintaining accurate records, preparing deposits, and coordinating with appropriate diocesan finance offices in accordance with established policies and procedures.
• Track expenditures, reconcile records, and compile financial information to support reporting requirements and leadership review.
• Provide administrative, logistical, and production support for departmental projects and initiatives led by department administrators and leadership, including the preparation of materials, documentation, communications, reports, and other deliverables as assigned.
• Support special projects, strategic initiatives, and events related to Catholic education and evangelization.
• Ensure efficient office operations and administrative workflows within the department.
• Model and uphold the mission, values, and teachings of the Roman Catholic Church in all professional responsibilities and interactions.

• Performs any job‑related tasks necessary as assigned by the Vicar General/Moderator of the Curia, the Chancellor/Vice‑Moderator of the Curia, Director of Ecumenism or Bishops’ Priest Assistants.

• Demonstrated expertise in executive‑level administrative support, office management, and organizational coordination.
• Working knowledge of diocesan structures, Catholic education systems, and the mission of Catholic education and evangelization.
• Exceptional organizational,…