Executive Assistant, Office Manager; Central Dispatch

Job Overview

Executive Assistant II, Office Manager – The role provides advanced administrative and operational support to Assistant Vice President(s) within the Logistics organization. Responsibilities include managing complex calendars, coordinating meetings and travel, supporting leadership priorities through effective organization, communication, and execution, as well as assisting with office management and facilities coordination to ensure a smooth workplace environment.

Flexible Work Option:
No remote option; must work at a specified Cox location. Travel %:
No Work Shift Day. Compensation:
Hourly base pay rate is $32.26 – $48.41/hour. The hourly base rate may vary based on location and candidate’s qualifications. Additional compensation may include commission (annual, monthly, etc.) and/or incentive program.

• Supports coordination of office operations to ensure a smooth day‑to‑day workplace experience
• Assists with vendor coordination, service requests, and facilities‑related activities
• Supports inventory tracking and ordering of office supplies and equipment
• Coordinates facilities‑related requests, including maintenance, repairs, and space updates
• Assists with onboarding vendor accounts, raising purchase orders, and processing invoices
• Supports office moves, renovations, and workspace changes in partnership with Facilities
• Assists with workplace logistics such as access coordination and office readiness
• May serve as a point of contact for workplace safety programs or emergency response support, as needed

• Provides advanced, highly confidential administrative support to AVP‑level leaders, including calendar management, prioritization, and conflict resolution
• Coordinates complex meetings, prepares agendas and materials, and tracks follow‑up actions
• Manages domestic and/or international travel arrangements and related logistics
• Prepares and edits correspondence, presentations, and reports
• Serves as a liaison between leadership, internal teams, and external stakeholders
• Anticipates executive needs and proactively resolves scheduling or administrative challenges

• Coordinates events, leadership meetings, and team activities
• Tracks deliverables, action items, and administrative project work
• Processes expense reports and supports budget‑related administrative tasks
• Maintains files, records, and documentation in accordance with company standards
• Provides cross‑functional coordination and support across departments

• High School Diploma or GED and 7 years of relevant experience supporting senior leaders or executives, or any level degree or certification beyond HS diploma/GED and 5 years of experience
• Strong organizational and time‑management skills with attention to detail
• Ability to manage multiple priorities and work independently with minimal supervision
• High level of professionalism, discretion, and confidentiality
• Strong written and verbal communication skills
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Demonstrated ability to anticipate needs and solve problems proactively

To be employed in this role, you’ll need to clear a pre‑employment drug test. Cox Automotive does not currently administer a pre‑employment drug test for marijuana for this position. However, we are a drug‑free workplace, so possession, use, or being under the influence of illegal drugs during work hours, on company property, and/or in company vehicles is prohibited.

• Minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year
• Additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave
• Health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO)

Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with a disability, unless such accommodations would cause an undue hardship.

EOE, including disability/vets. Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.