Executive Admin Assistant - CEO Onsite

This role requires onsite attendance at our North Phoenix, AZ corporate office.

The Executive Administrative Assistant will provide executive level administrative support to the Office of the President and CEO or Core Leadership Team (CLT) members. The position requires good judgement and significant initiative to manage a broad spectrum of activities and situations while providing project management, administrative, and organizational support. It provides proactive support for the CEO, CLT and external constituents, performs duties in a confidential nature with minimum supervision in a fast‑paced environment, remains flexible, resourceful and efficient, maintains professionalism, and collaborates with the Assistant to the President and CEO and others as appropriate.

• High school diploma or G.E.D.
• Minimum of 10+ years of executive administrative support experience and five of which at the CEO/President/C‑suite or equivalent.
• Flexibility and proven ability to reprioritize work and schedules; capable of handling a variety of projects simultaneously in a timely manner.
• Effective in a team environment, possessing a strong commitment to the CLT while exhibiting confidentiality in handling information that may impact the organization.
• Advanced technical aptitude to resolve issues with VPN, Zoom, Microsoft 365 (Outlook, Word, Teams, PowerPoint, Excel) and Docu Sign.
• Manage and prioritize complex Outlook calendars, coordinating meetings, travel arrangements and itineraries for CLT.
• Strong attention to detail and organizational skills.
• Exceptional grammar, writing, and communication skills; ability to proof, edit, and compose documents.
• Experience with event planning including Board of Trustees meetings and activities.
• US citizenship and a favorably adjudicated Department of Defense background investigation (required).

• Bachelor's degree in Business or related field.
• Experience in a healthcare environment.
• Knowledge of government programs (TRICARE, VA, Military Health System).
• Having served in the U.S. Military.
• Prior experience working in a high profile setting.

• Manage daily administrative needs and workflow of the Office of the President and CEO and CLT members, including scheduling, appointments, coordinating travel, maintaining calendars, department and group meetings, expense reports, files, etc.
• Order meals and gather meeting materials; assist with shareholder relations and communications; coordinate travel arrangements and itineraries, including creation of expense reports.
• Screen incoming telephone calls, greet visitors, and handle correspondence; respond to routine correspondence and assist with special requests and inquiries.
• Plan and coordinate travel itineraries, handling complex logistical details to ensure smooth, efficient travel; maintain travel logs as needed and create detailed expense reports.
• Handle meeting set‑up and tear‑down for internal and external meetings.
• Compose and prepare business and personal correspondence; write personal notes for special occasions with an understanding of the President and CEO's style and voice.
• Assist President and CEO or CLT member with special projects and written communications as requested.
• Maintain effective communication with the Assistant to the President and CEO to support the Office of the President and CEO and CLT.
• Conduct research and information gathering on behalf of the department; prepare summaries and reports.
• Ensure that the office area has adequate office supplies and printers are working properly.
• Coordinate with Human Capital to ensure hiring of Executive Members or Consultants, ensuring onboarding needs are met prior to the start date – ordering IT equipment, desk set‑up, office tours and introducing new team members and scheduling introductory meetings.
• Serve as an internal and external liaison to carry out the Office of the President and CEO's or CLT member’s objectives.
• Perform other duties as assigned.
• Regular and reliable attendance is required.

• Availability to work non‑regular hours as required.
• Work within a standard office environment; some travel required for off‑site…