Magnet Program Project Coord ! Magnet Program Phoenix Quick

The Magnet Program Project Coordinator supports the organization’s efforts to achieve and sustain Magnet designation by coordinating project plans, timelines, and deliverables related to Magnet initiatives. This role supports project execution by tracking milestones, monitoring progress, and facilitating communication across interdisciplinary teams.

• Project Planning & Execution: coordinates project timelines, milestones, and deliverables for Magnet initiatives; maintains project plans and trackers; supports implementation of project plans and action items in collaboration with program.
• Project Tracking, Reporting & Risk Escalation: tracks progress of Magnet-related initiatives, maintains dashboards or tracking tools; prepares status updates, summaries, and reports for leadership review; identifies risks, delays, or missed deadlines and escalates as appropriate.
• Document Control & Information Management: maintains organized electronic filing systems, includes document tracking and version control; ensures documents are labeled, stored, and archived per standards; uploads and maintains materials in internal repositories and Magnet documentation platforms.
• Cross-Functional Coordination & Administrative Support: coordinates activities across nursing leadership, councils, quality teams, and stakeholders; manages calendars, scheduling, correspondence, and general office coordination; prepares meeting materials, tracks action items, and ensures follow-up on deliverables.
• Meeting, Event & Operational Logistics: coordinates logistics for meetings, education sessions, and Magnet-related events; supports preparation for mock surveys and Magnet appraiser site visits; assists with materials, scheduling, audiovisual needs, and basic financial/clerical support.
• Miscellaneous duties as requested.

• Associate’s degree or higher in Business Administration, Healthcare Administration, or related field.
  Required.
• Bachelor’s degree in Business Administration, Healthcare Administration, or related field.
  Preferred.

• Three (3) years of experience in project coordination, program support, healthcare operations, or related field.
  Required.
• Experience supporting complex healthcare, education, or accreditation projects or programs with responsibility for tracking timelines, deliverables, and cross‑functional coordination.
  Preferred.
• Experience in a hospital or health system environment.
  Preferred.

• Strong administrative and organizational skills.
  Required.
• High attention to detail and accuracy.
  Required.
• Ability to manage calendars, schedules, and documentation.
  Required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
  Required.
• Strong written and verbal communication skills.
  Preferred.

• Feeling (sensing textures and temperatures)—occasionally.
• Fine Motor Skills—constantly.
• Hearing—constantly.
• Pushing/pulling—frequently.
• Reaching—occasionally.
• Sitting—constantly.
• Standing—frequently.
• Stooping/crouching/kneeling/crawling—frequently.
• Talking—constantly.
• Walking—frequently.
• Near Vision—constantly.
• Far Vision—frequently.
• Color Discrimination—occasionally.
• Use of keyboard, mouse and/or computer equipment—constantly.
• Lift up to 35 pounds without assistance—occasionally.
• Lift more than 35 pounds without assistance—occasionally.
• Occupational exposure: inside office environment—applicable.
• Occupational exposure: fumes or airborne particles—applicable.