Administrative Specialist; Executive Operations

We are seeking a highly organized and proactive Administrative Specialist (Executive Operations) to support the Executive Assistant (EA) to the Chief Product Officer (CPO). This role is responsible for driving day-to-day administrative execution, coordinating logistics, and ensuring alignment with executive priorities to enable seamless operations in a fast‑paced environment.

This position reports to the Chief Product Officer (CPO) and has a dotted-line reporting relationship to the Executive Assistant to the CPO, who provides day-to-day direction, workflow prioritization, and operational guidance to ensure alignment and execution.

• Provide administrative and operational support in partnership with the EA to the CPO, ensuring alignment with executive priorities
• Manage complex calendars, scheduling, and meeting logistics with a high degree of accuracy
• Coordinate domestic and international travel, including detailed itineraries and logistics
• Prepare and process expense reports accurately and in a timely manner
• Support execution of leadership meetings, team activities, and on-site events
• Draft, format, and maintain presentations, reports, and executive‑level documents
• Serve as a coordination point across teams to ensure alignment on administrative and operational activities
• Handle ad hoc requests with a proactive, solutions‑oriented approach
• Maintain organized systems, documentation, and standardized processes to improve efficiency
• Handle sensitive and confidential information with discretion and professionalism

• Bachelor’s degree
• 3+ years of administrative or operations experience, preferably supporting executives or senior leadership
• Experience working in partnership with an Executive Assistant or within a team‑based support model
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Experience managing complex travel and expense reporting
• Familiarity with SAP or similar systems is a plus
• Excellent written and verbal communication skills
• Strong organizational and prioritization skills with high attention to detail
• Ability to manage multiple priorities in a fast‑paced environment
• Strong interpersonal skills with a service‑oriented, collaborative mindset
• Proven ability to handle confidential information with discretion

ASM is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, age, nationality, social or ethnic origin, sexual orientation, gender, gender identity or expression, marital status, pregnancy, political affiliation, disability, genetic information, veteran status, or any other characteristic protected by law.