Administrative Assistant III - Paradise Valley HS

Starting Date: Jul 7, 2026

Administrative Assistant III - Counseling

10 months, 8 hours/day

Grade 17, $17.50/hour

Non-Interim Position

Dates: 07/07/2026 - 06/04/2027

Purpose Statement

The job of Administrative Assistant III is done for the purpose/s of providing a wide variety of confidential administrative and secretarial support to assigned administrator; conveying information regarding department functions and procedures; and coordinating assigned projects and site activities.

This job reports to Administrator.

• Compiles both confidential and non‑confidential data from a wide variety of sources (e.g., calendars, budgets, inventories, time sheets, etc.) for the purpose of preparing information for assigned administrators.
• Maintains manual and electronic files, department budgets and accounts (e.g., accounting records, journal entries, substitute records, ESP evaluation tracking, etc.) for the purpose of providing up‑to‑date reference and audit trail.
• Orders, distributes and monitors all supplies, merchandise and supplies for the purpose of ensuring that demands are met and distributed to the proper locations.
• Prepares a wide variety of reports, documents and correspondence of a confidential and non‑confidential nature (e.g., iVision reports, TES tracking, evaluations, work orders, school publications, employee absences, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
• Responds to a wide variety of inquiries from internal and external parties (e.g., staff, parents, students, visitors, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules a wide variety of activities (e.g., appointments, AIMS testing, interviews, etc.) for the purpose of making necessary arrangements for assigned administrators and supervisors.
• Supervises assigned personnel as directed by the administrator (e.g., all ESP, etc.) for the purpose of ensuring their department and individual performance objectives are met.
• Supports assigned administrative and supervisory personnel for the purpose of providing assistance with their functions and responsibilities.

• Participates in a variety of meetings, workshops, and/or trainings (e.g., site committees, etc.) for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Skills, Knowledge and Abilities

Skills:

operating standard office equipment including using Microsoft Office products and job‑related software applications, preparing and maintaining accurate records; customer service; screening telephone calls; analyzing budgets; analyzing data; using pertinent software applications.

Knowledge: basic math, including calculations using fractions, percents, and/or ratios; reading technical information; composing a variety of documents; facilitating group discussions; solving practical problems; business telephone etiquette; common office machines; concepts of grammar and punctuation; office methods and practices; record‑keeping and record retention practices; bookkeeping practices; codes/laws/rules/regulations/policies.

Abilities: scheduling activities, meetings, and/or events; gathering and/or collating data; using basic, job‑related equipment; flexibility; adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; handling frequent interruptions; accuracy and attention to detail; organizing tasks.

Responsibilities include working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; utilization of some resources from other work units is often required to perform the job's…