IP Administrative Assistant

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

The IP Administrative Assistant will provide administrative support on a dedicated, specialized client-facing team. The role will provide outstanding service to the Client, while building strong customer relationships.

RESPONSIBILITIES Input attorney timesheets via firm software (cut & paste and handwritten)
Prepare check requests and expense reimbursement requests via firm software

Make minor edits to a variety of documents such as correspondence, agreements, spreadsheets, etc.

Assist with legal administrative duties that include:

Docketing requests, formatting patent applications in Word Proofing documents

Converting PDF documents to Word, vice versa

Preparing routine letters to clients

Conduct document searches and file documents in the firm’s Document Management System (DMS)
Assist with projects and special requests, prioritizing to meet deadlines

Format and proof issued patent applications in WordREQUIREMENTSAssociate’s degree or equivalent years of experience, preferred

Minimum 3 years’ experience with intensive administrative processes and procedures

Law firm or professional service organization experience preferred

Previous IP experience and knowledge a plus Basic to intermediate knowledge of Microsoft Office products

Outstanding professional demeanor and work ethic

Extraordinary interpersonal skills

Strong initiative required; ability to take ownership and work effectively as part of a team Strong communication skills, both written and verbal

The Compensation range for this role is up to 25.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.#LI-MM1

Opensity is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.
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