Office Coordinator

Overview

Gordon Rees Scully Mansukhani, a national law firm with offices in all 50 states, has an immediate opening for an onsite Administrative Assistant in its downtown Phoenix, AZ office. This is a full‑time, onsite position. The Administrative Assistant supports the Regional Office Administrator in addressing operational needs, facilitates issue resolution, and contributes to an efficient and well‑functioning office environment.

This role is ideal for someone who is highly organized, dependable, proactive and thrives working independently, takes ownership of responsibilities, and is comfortable acting as the in‑office point person for a remote team. You will manage administrative and operational tasks that support attorneys and remote staff in the Phoenix office.

The ideal candidate is detail‑oriented, professional, tech‑savvy, and able to prioritize effectively.

• Open, scan, organize, and distribute incoming mail.
• Coordinate outgoing mail, certified mail, and package shipments.
• Maintain organization and appearance of the office space.
• Serve as the onsite liaison for vendors, building management, and deliveries.
• Assist attorneys and remote staff with administrative requests.
• Manage electronic filing, document organization, and data entry.
• Reserve and set up conference rooms for meetings, including assistance with technology for those participating virtually.
• Handle confidential information with professionalism and discretion.
• Monitor office and breakroom supplies and place orders as needed.
• Support operational projects and process improvements as requested.
• Support security and emergency preparedness protocols.
• Perform other duties as assigned.

• Four (4)-year college degree. A minimum of five (5) years of verified related work experience in a professional office. Comparable work experience may be substituted for educational requirements.
• Strong organizational skills are essential.
• Demonstration of good communication skills (written and verbal) and a command of the English language, including proper use of spelling and grammar.
• Must have solid computer skills including experience with word processing, spreadsheet, database and presentation programs.
• Ability to juggle multiple projects and respond quickly to changing priorities.
• Ability to evaluate problems and formulate successful solutions in a timely manner.
• Ability to work independently as needed with little or no direction.

The firm offers a friendly, business casual environment with competitive salary and a full benefits package, including Medical, Dental, Vision, 401K, PTO, Disability, Parental Leave and Life Insurance.

Gordon Rees Scully Mansukhani is an equal opportunity employer.