Administrative Assistant

ATTORNEY GENERAL (DEPT OF LAW) - ADMINISTRATIVE ASSISTANT I Job Summary

The Arizona Attorney General’s Office Child and Family Protection Division, Protective Service Section is seeking an Administrative Assistant I to provide administrative support to the Legal Counsel, Legal Assistants, and other unit staff members.

This position may offer the ability to work remotely two days a week, based upon the department’s business needs and continual meeting of expected performance measures.

This position will be responsible for organizing and maintaining the data related to case assignments, which includes validating data, calendars, deadlines and assignments in various databases and websites. Responsible for the collection of data from the client agency, courts, attorneys and other legal professionals; and timely scanning and data entry/docketing into the AGO database. Also responsible for routine office practices and procedures;

updating and maintaining confidential information; and composing a variety of correspondence, reports, notices and forms.

• Knowledge of computers, Microsoft Office software, and the ability to generate databases/spreadsheets and word processing documents as required.
• Perform detailed work with a high degree of accuracy within stringent deadlines
• Prioritize effectively
• Demonstrate clear communication orally and in writing
• Ability to work with interruptions and adapt to changing priorities
• Ability to work as part of a team
• Ability to perform detailed work with a high degree of accuracy and exercise good judgment in safeguarding sensitive and confidential information
• Ability to learn basic legal terminology
• Ability to work independently
• Ability to analyze and resolve average difficulty problems
• Ability to plan, analyze and coordinate a variety of activities and establish appropriate priorities
• Ability to compile data and incorporate data into a written report

Two years of responsible experience in a position requiring skill in oral and written communication, initiative, judgement and independence in the performance of duties.

• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies:
Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: 602‑542‑8056, Fax: 602‑542‑8000.