Education Administration Coordinator

Responsibilities

Works independently to coordinate assigned processes/programs; e.g., appointment, application, interview, scheduling, pre- and post-matriculation, orientation, and committee support. Serves as a resource and interprets department specific policies and procedures to achieve the work. Must handle many activities and challenges simultaneously with minimal direction, use good judgment in facilitating questions, phone calls, meeting scheduling, and other assignments. Serves as a resource and/or trainer for applicable technology systems.

Coordinates and maintains specific learner/faculty data (e.g., entering/updating data, preparing reports, etc.). Has working knowledge of accreditation requirements specific to the school. Attends courses and meetings to enhance or improve job knowledge within the role or to represent Mayo Clinic.

This position is a combination of remote and on-site work; the individual must live within a 100‑mile driving distance to the Phoenix Mayo Clinic campus.

Visa sponsorship is not available for this position. Mayo Clinic does not participate in the F‑1 STEM OPT extension program.

• Medical:
  Multiple plan options.
• Dental:
  Delta Dental or reimbursement account for flexible coverage.
• Vision:
  Affordable plan with national network.
• Pre‑Tax Savings: HSA and FSAs for eligible expenses.
• Retirement:
  Competitive retirement package to secure your future.

High School diploma and five years of successful administrative assistant, business or education related experience, OR Associate’s degree and three years administrative assistant, business or education related experience, OR Bachelor’s degree and one year administrative assistant, business or education related experience. Some leadership experience is preferred. Work experience in academic medical education is preferred. Must possess excellent verbal communication skills (phone etiquette, presentations, customer service) and excellent written communication skills (professional correspondence, minutes, announcements).

Must be proficient with computer software and office equipment (Microsoft Office, database, phone system, duplicating equipment, and other job‑specific technology). Must maintain strict confidentiality of information and exhibit good personal skills, including the ability to work collaboratively and professionally to build rapport with others at all levels of responsibility. Must be adaptable and flexible in a changing work environment that requires upgrading of skills.

Familiarity with medical licensure and visa categories is preferred (if applicable).

Nonexempt

$23.89 - $34.47 / hour.

Yes

Full Time

80

Core working hours Monday–Friday, 8:00 a.m. – 5:00 p.m. Employee must work on‑campus a minimum of 4 days per month. Requirements subject to change. Early morning, late evenings may be required based on business need. Some travel, including overnight, required.

Some weekend work is required based on business need.

No

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Mayo Clinic participates in E‑Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I‑9 to confirm work authorization.

Pam Sivly