Administrative​/Clerical Coordinator, Education Administration

Job Profile:

Outreach Analyst 2

Job Family:

Outreach Programs Time Type:

Full time

Max Pay – Depends on experience:$54,000.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile

Summary:

Develops community outreach program activities and coordinates program fundraising to promote stable and productive relationships between the university and local community.

Job Description:

The ASU School of Public Affairs is seeking an experienced, motivated, and personable Coordinator to support day-to-day operations. This position provides administrative services, event planning support, and oversight of the website and social media for the school. This position will also oversee the welcome desk, ensuring friendly, informative customer service to students, faculty, staff, and members of the public; monitor and respond to service requests;

and provide information about school programs and events. The Coordinator will also supervise two to four part-time student employees.

The successful candidate must be skilled in maintaining effective working relationships among a population. This position reports to the Assistant Director for Academic Services.

Position Salary Range:$50,000 to $54,000 annually; DOE Essential Duties:

Communication – 45 %
Produce and send the weekly internal newsletter email to faculty, staff, and other constituents

Send quarterly Alumni Newsletter Respond to emails, voicemails, and phone calls

Create posts on Social Media platforms (Instagram, Facebook, X, and Linked In)
Engage with Faculty and Local Government Interns on social media and share their content on behalf of the School of Public Affairs Work with Watts College Marketing team to maintain brand standards

Event Assistance
-10%
Assist faculty and staff when organizing an event.

Office Coordination – 45%
Ensure the office is open from 8 a.m. to 5 p.m., Monday through Friday, excluding holidays

Monitor and order Office Supplies as needed

Manage and provide student workers with projects and tasks for their shifts

Oversee the physical state of the office, including monitoring the floor for maintenance and coordinating any custodial concerns in common areas and kitchens

Complete ISAAC access requests

Complete annual space survey for the School of Public Affairs Create complete and accurate service now tickets for purchased items/invoices

Collect the syllabus for each class every semester

Order Business Cards from the ASU Print and Imaging Lab Order Desk Copies of textbooks for faculty from publishers

Desired

Qualifications:

Evidence of at least five (5) or more years of experience in a position with similar responsibilities

Demonstrated knowledge of standard office and administrative practices

Demonstrated knowledge of higher education policies and procedures

Experience with coordinating and organizing events

Evidence of effective communication skills

Evidence of effective problem-solving skills

Experience in using organizational skills and being detail-oriented

Experience with Microsoft Office applications (Word, PowerPoint, Excel, Outlook), Google Suite, Salesforce, Workday, Canva, and Adobe Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%);
Frequent standing for varying lengths of time and walk moderate distances to perform work (10%). Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%).Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Evidence of effective communication skills.

Department Statement:

The School of Public Affairs advances excellence in governance by creating, sharing, and applying knowledge of public administration. In support of this mission, we are committed to enabling students to analyze public problems, communicate,…