Administrative Coordinator; Student Affairs

Administrative Coordinator (Student Affairs)

Job  |

Location:

Paradise Valley Community College | Full/Part Time:
Full Time | Regular/Temporary:
Regular

Hourly Rate: $23.60 - $30.68 / hour - DOE | Grade: 113 |

Work Schedule:

Monday
- Friday, 8am - 5pm; some evenings and weekends may be required | Summer

Hours:

Monday
- Thursday, 7am‑6pm | Work Calendar: 12 Months

Paradise Valley Community College is seeking an Administrative Coordinator for the Division of Student Affairs. This on‑campus, in‑person position provides administrative support to the Student Affairs Leadership Team (Vice President and Dean) and collaborates with their offices to support student recruitment, admission, retention, engagement, and success. The role delivers thoughtful, confidential, and timely communication and project support for administrators, faculty, staff, students, and community members.

• 30% Under the direction of the Vice President for Student Affairs (VPSA), schedules, coordinates, and performs administrative and general office activities to support the VPSA;
  Deans and student affairs departments (as needed). Acts as a point of contact for the VP/Deans/Division; communicates with staff in other departments to gather information, report data, and organize approaches to facilitate communication and project completion.
• 20% Maintains Vice President and Deans’ calendars ensuring in‑person and virtual meetings, events, seminars, conferences are accurately scheduled with all required attendees, rooms, and documents or links are distributed. Assists with note‑taking, room preparation, and supply needs for leadership‑team‑led meetings and high‑priority areas. For example, assists with scheduling, note‑taking, and supply orders for FOI implementation efforts, SA search processes, SEM meetings, graduation planning, etc.
• 20% Monitors and tracks budgets and expenditures, creates reports, keeps supervisor informed of progress, and assists with purchases. Researches and resolves budget or fiscal discrepancies or related transactions. Provides assistance for requisitions, OFF forms, room reservations, purchases, tracking, creating help‑desk tickets, and the issuance of office supplies, lease agreements, equipment maintenance agreements, and/or facilities equipment. Assists with travel paperwork.
• 15% Provides in‑person support for special projects such as orientation, FOI co‑curricular engagement opportunities, student leadership banquets (as needed) to support student engagement, retention and success. Assists in creating and proofing content for presentations, training materials, graphics, web page development, reports, and communication.
• 10% Assists with scheduling, communication, note‑taking, and database management for student conduct, student CARE, Title IX, compliance, and grievance investigations in a highly confidential manner.
• 5% Duties as assigned.

Associate’s Degree from a regionally accredited institution and three years of advanced administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive‑level staff.

OR

An equivalent combination of the conferred degree and directly related full‑time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

• May require possession of a valid State of Arizona Class D Driver’s License or other state license; employee must meet district minimum standards…