Administrative Coordinator

• Location 23751 N. 23rd Avenue,Phoenix, AZ, 85085,United States
• Job Category Office
• Employee Type FT - Exempt

• Manage and coordinate calendars for multiple Field Operations Managers
• Block and adjust time for site visits, scheduled concrete pours, meetings, and inspections
• Set up alerts, reminders, and notifications to support time-sensitive field activities
• Proactively communicate and respond to same-day schedule changes and urgent updates

• Serve as a primary administrative point of contact for Field Operations Managers
• Coordinate internal and external meetings, including logistics and confirmations
• Maintain accuracy and organization across calendars, schedules, and communications
• Anticipate needs and provide proactive administrative support to minimize disruptions to field operations

• Communicate effectively with Operations Managers, field teams, and internal departments
• Promote Suntec's coreprinciples to cultivate a collaborative, accountable work culture and create an ESOP mindset that emphasizes ownership, teamwork, and long‑term investment.
• Ensure timely dissemination of schedule changes and operational updates
• Support collaboration between office and field teams

• Prior experience in an administrative, coordinator, or executive support role (construction or operations environment preferred)
• Strong calendar management skills with the ability to juggle multiple leaders and shifting priorities
• Exceptional organizational skills and attention to detail
• Ability to work calmly and efficiently in a high‑volume, fast‑changing environment
• Professional communication skills (written and verbal)
• Proficiency with Microsoft Outlook, Teams, PowerPoint and other standard office tools
• Reliable, punctual, and comfortable working a consistent in‑office schedule

The Administrative Coordinator provides dedicated support to our Field Operations Managers our various operating groups including Foundations, Flatwork, Structural, Tilt, Finish, and Patch.

This role plays a critical part in keeping field operations running smoothly. The ideal candidate thrives in a fast‑paced environment, excels at managing multiple calendars and priorities, and is comfortable supporting leaders whose schedules change frequently due to jobsite demands.