Sr Executive Administrator

About Us

University of Phoenix is a leading higher education institution founded in 1976 by Dr. John Sperling. Our mission is to improve the lives of our students, their families and future generations through higher education. Our values are:
Brave. Honest. Focused. We are committed to hiring and learning from those who share our passion to help others achieve their educational aspirations. We offer excellent benefits, an effective recognition program, and outstanding learning and development tools, including tuition vouchers for employees and their qualified family members.

The Executive Administrator (EA) provides direct executive support to multiple C-suite leaders, creating leverage for these members of the University s Executive Leadership Team. The EA helps senior leaders focus on the most important work by protecting time, managing information flow, coordinating meetings, anticipating needs, and ensuring the executive operating rhythm runs smoothly.

This is a virtual-first role based in the Phoenix area, with recurring onsite responsibilities for executive, board, and other key stakeholder meetings, leadership events at our Phoenix offices, assuring a professional and engaging visitor and participant experience.

The ideal candidate is energized by complexity, calm under pressure, highly discreet, and skilled at creating order in a fast-moving executive environment. This person brings polished communication, sound judgment, and a strong service mindset — someone who can take work off an executive s plate so they can focus on the highest-value internal business priorities, relationships, and decisions.

The role also includes providing periodic support for executives on personal administrative matters when doing so protects executive capacity, increases effectiveness and enables leaders to remain focused on the University s highest-priority strategic objectives.

• Serve as a trusted extension of the executives supported, representing their offices with professionalism, discretion, urgency, warmth, and sound judgment.
• Manage complex, fluid calendars across multiple C-suite leaders, using judgment to prioritize requests, resolve conflicts, protect focus time, and ensure executives are prepared for the right conversations at the right time.
• Provide proactive inbox, communication, and information-flow support, helping executives identify what requires action, escalation, follow-up, or delegation.
• Coordinate meetings involving senior internal and external stakeholders, including other company executives, board members, owners, investors and other high-priority partners.
• Own logistics for recurring in-person meetings for supported executives, VIP visits, catering, room readiness, visitor experience, and related coordination at Phoenix-area locations.
• Coordinate travel, lodging, ground transportation, itineraries, expense reporting, invoice processing, and related logistics for executives and, as needed, their leadership teams.
• Prepare executives for meetings by conducting pre-meeting research, organizing materials, agendas, background information, attendee context, follow-up items, and relevant logistical details.
• Track commitments, deadlines, and action items to ensure timely follow-through across executive priorities, meetings, projects, and stakeholder requests.
• Provide thoughtful support on select personal administrative matters, exercising sound judgment, discretion and attention to detail, enabling executives to remain focused on critical work and strategic business priorities.
• Handle highly confidential and sensitive information with exceptional discretion, including matters related to business strategy, public company activity, leadership decisions, employee matters, board interactions, and executive communications.
• Coordinate team meetings, offsites and special projects that require executive-level planning, attention to detail, and strong stakeholder management.
• Provide onsite support for leadership/team meetings, C-suite mail, wet-signature workflows, document routing, and time-sensitive executive needs that require Phoenix-based presence.
• Partner with other…