Office Manager

Role Description

Elevation Marketing is a 25‑year‑old independent data‑driven B2B marketing agency focused on driving marketing strategies for enterprise organizations.

We are looking for an Office Manager for a full‑time on‑site role with two work‑from‑home days a month or four half‑days, located in the greater Phoenix area.

• Create daily staff newsletter and update staff on office announcements.
• Coordinate events such as company events, parties, culture, and team building activities.
• Serve as the point of contact for property management company and related vendors.
• Manage PTO and Work‑from‑Home calendars.
• Decorate and celebrate birthdays and other holiday events.
• Provide low volume phone coverage and route calls to appropriate persons.
• Manage kitchen and lounge area including ordering supplies, frequent restocking, and events.
• Human Resources & Training:
  • Help schedule interviews for job‑seeking candidates.
  • Manage administrative onboarding procedures such as office tours, key/fob distribution, alarm codes, etc.
  • Facilitate the on‑boarding two‑week program for new employees.
• Scheduling:
  • Handle booking of executive meetings.
  • Support the president with various business, operational and administrative tasks.
  • Handle MSA and NDA agreements.
• Technology:
  • Manage IT vendor on behalf of the agency.
  • Use, adopt and manage AI tools.
  • Set up new computers and manage computer inventory (passion for AI a big plus).
  • Manage phone systems with third‑party vendors.
  • Manage office equipment, printer issues, and related supplies.
• Special Projects & Programs:
  • Manage the Lunch & Learn Program training components.
  • Support the fun committee to organize culture‑building events.
  • Handle holiday party decorations and purchase of employee gifts.
• Accounting & Reporting:
  • Help the accounting manager with staff credit card reconciliation reports.
  • Enter AR and perform general accounting functions.
  • Create various reports used by the management and account services teams.
• Travel & Entertainment:
  • Handle sports and entertainment ticket allocations for staff.
  • Book and handle all hotel and flight travel requirements for staff and interview candidates.

• Ability to perform multiple job functions in a fast‑paced environment.
• 3–5+ years of experience working for a professional service firm such as legal, accounting, finance, marketing and/or advertising agency (preferred).
• Proficient with MS Outlook, Word, Excel, PowerPoint and other technologies.
• Enjoys learning or has experience with AI tools.
• Great judgment, professionalism, positive energy and curiosity about the agency, its people, processes, and clients.
• Thinker, operator, and capable of making independent decisions.
• Team player who represents the president and the agency with kindness and integrity.
• Works quickly while maintaining quality standards.
• Proactive, good listener, with diplomacy, flexibility and grace under pressure.
• Marketing or advertising agency experience a plus.
• Loves serving people and creating a positive work culture.

Salary range: $55,000–$62,500+ (depending on experience and skills). The position is located in Gilbert, AZ (just off Loop 202 expressway). Elevation pays for 95% of employees’ life, health and long‑term disability insurance, offers vision, dental and other benefit options, a free snack and beverage kitchen, and tuition reimbursement. Flexible hours are available within 7 AM–9 AM start and 4 PM–6 PM end. The office is closed between Christmas and New Years.