Administrative Assistant

Position

Administrative Specialist

Phoenix, AZ 85006

4+ months with possible extension

$/hr on W2

We are seeking a highly organized, detail‑oriented administrative professional to join our team. The ideal candidate is a proactive problem‑solver who combines exceptional administrative skills with strong critical thinking, sound judgment, and a commitment to accuracy. This dynamic, results‑driven individual will provide specialized administrative and operational support to the Community Health & Records Services Division, coordinating complex projects, managing competing priorities, and helping ensure the efficient delivery of public health services.

• Highly organized, detail‑oriented administrative support to the Community Health & Records Services Division.
• Proactive problem‑solving with strong critical thinking and sound judgment.
• Coordinating complex projects, managing competing priorities, and ensuring efficient delivery of services.

• Clerical and/or Administrative Skills – Computer Skills – Presentation Skills – Organizational Skills – Experience with MS Office Word, Excel, PowerPoint, Teams and other web‑based applications.
• Data Entry, Inventory Management.
• Skills Preferred – Microsoft SharePoint experience – Bilingual in English & Spanish.

• Three years of responsible clerical and/or administrative experience.
• A combination of post‑secondary education and/or job‑related experience may substitute for the minimum qualifications on a year‑for‑year basis.
• Experience Preferred – Experience working in public health, clinical setting, healthcare, social services, non‑profit or public administration setting – Notary Public experience.
• Education Required – High School Diploma or GED.

Eligible employees receive comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k) retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home, pet insurance, and employee discounts with preferred vendors.

Russell Tobin is an equal‑opportunity employer. We do not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including the California Fair Chance Act and all applicable local Fair Chance ordinances.

Only applicable for San Francisco candidates:
Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring and upon any inquiry of parental leave or lactation accommodation.