Program Assistant Phoenix

Job Details:
Level: Experienced

- Location:

US, VETS Phoenix
- Phoenix, AZ 85012 - Position Type:
Full Time
- Education Level: 4 Year Degree
- Salary Range: $21.78 - $22.00 per hour

- Travel Percentage :
Negligible

- Shift: Day
- Category:
Admin
- Clerical

Benefits include Paid Vacation, Sick Time, Paid Holidays, Medical, Dental, Vision and Company matching 401K.

• Oversee and maintain central databases of clients and program information and ensure compliance with grant-mandated systems.
• Support Case Management department in maintaining files, preparing for audits, and correcting any deficiencies.
• Collect and track program rents; provide receipts to clients, maintain rent calculation worksheets and waivers, and provide reports to Program staff.
• Collect, reconcile, track, and deposit any other site cash accounts, money orders, and checks such as donations received or site store revenue.
• Monitor and maintain supply inventory; coordinate purchases with approval, submit purchase orders, allocate expenses, and monitor vendor balances.
• Coordinate with Program staff for requesting supportive service funds to meet client needs.
• Assist with accounting functions and coordinate with Accounts Payable to ensure all deposits and expenses are submitted and posted timely.
• Assist with grant applications, reports, budget tracking, and billings.
• Assist in recording cash and in-kind contributions and maintain database of contributors for mailings and solicitations to support programs.
• Coordinate shipping and post office mailings and track receipt of products and donations.
• Plan annual and other periodic events for donors, partners, clients, and staff.
• Assist with program-specific activities as needed such as client screenings, assessment for eligibility, intake documentation, and orientation.
• Assist with human resources activities including posting positions, pre-screening candidates, scheduling interviews, coordinating orientation and training, and tracking evaluation and eligibility dates.
• Assist supervisors with coordinating staff training and ensuring proper payroll allocations.
• Assist with maintaining Operations Manual and regularly review and update program and organization policies.
• Provide direct and confidential support to management, staff members, and interns.
• Other duties as assigned.

• Bachelor's Degree in Social Services, Accounting, Non-Profit Management, or a related field, or a minimum of 2 years of relevant experience may substitute for a degree.
• Strong computer skills and proficiency in Microsoft Office.
• Highly organized with attention to detail.
• Able to work independently and responsibly.
• Excellent communication skills, both oral and written.
• Knowledge of veteran issues, homelessness, and local services is a plus.
• Enthusiasm, positive attitude, team player, flexibility, and creativity.
• Ability to listen, take direction, and make sound decisions.
• Ability to organize and implement both short-term and long-term projects and programs.