Office Assistant, Sr

Office Assistant, Senior Job Details

• Department: As Assigned
• Salary
  
  Schedule:
  
  Education Support Professional
• Location: CEE, DSF, Schools
• Work Year: 9, 10, 12 months
• Grade: 5
• Starting hourly rate: $19.38–$20.26 (placement depends on similar experience held and education)

The Office Assistant, Senior provides high-level clerical support, manages records, responds to inquiries, maintains equipment and supplies, and ensures confidentiality in accordance with campus policies and procedures.

• Performs a variety of clerical duties related to the assigned program, operating general office equipment.
• Provides information regarding programs and procedures to students, parents, and the public according to prescribed procedures.
• Maintains accurate records and filing systems; updates student and staff records, including evaluations, and other specialized records.
• Greets visitors professionally; answers telephones and transfers calls as appropriate; assists students, parents, teachers, staff, and visitors.
• Creates correspondence, writes and responds to emails, processes data entry, types letters, memorandums, reports, and other documents; completes and submits district forms.
• Reviews and edits materials for accuracy, completeness, and compliance with district policies and procedures.
• Maintains and purchases inventory and supplies; prepares and handles requisitions, processes receipt of products and supplies, and verifies budget codes for purchasing, accounts payable and payroll.
• Schedules and coordinates meetings and events.
• Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work‑related issues, client records, and school information; follows governing board policies.

Education, Training, and Experience Guidelines: High school diploma or GED equivalent and two years of general clerical experience.

License and Certification Requirements: Possess an active Arizona Department of Public Safety IVP Fingerprint Clearance Card or obtain one within the first 90 workdays of employment.

• Ability to type with accuracy at the required rate.
• Ability to take dictation accurately.
• Ability to operate office equipment, including computers and software.
• Effective verbal and written communication in English with students, parents, and staff.
• Ability to create and maintain accurate records and compile reports.
• Knowledge of district and program policies and procedures.
• Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
• Skill in researching and compiling data for reports, presentations, and technical documents.
• Ability to follow verbal and written instructions and procedures.
• Ability to provide excellent customer experiences, interacting tactfully and courteously with the public.
• Commitment to create and sustain a thriving learning and working environment for students and staff.
• Ability to establish and maintain effective working relationships.
• Ability to use initiative within organizational policies, procedures, and guidelines.

Work is performed in a standard office environment.

• Highly competitive pay.
• Education loan forgiveness (if eligible).
• Vacation and personal leave plans (for eligible positions).
• Paid winter and spring breaks.

The Board is committed to a policy of nondiscrimination in relation to race, color, religion, sex, age, national origin, disability or sexual orientation, as well as gender identity, gender expression and immigration status. This policy will prevail in all matters concerning staff members, students, the public, educational programs and services, and individuals with whom the Board does business.