Executive Administrative Assistant

Executive Administrative Assistant

Riverside Elementary School District No. 2 District Office - Phoenix, Arizona

• Job : 5372199
• Final date to receive applications: Posted until filled
• Re-Posted: Apr 16, 2026 6:00 AM (UTC)
• Starting Date: To Be Determined

This position of the Executive Administrative Assistant provides the full spectrum of clerical services assuring smooth, effective and efficient operation of the Superintendent’s office. The position requires use of independent judgment and knowledge of district policies, procedures, programs and organizational structure. The Executive Administrative Assistant to Superintendent must be flexible, have excellent interpersonal skills and the ability to work well with all levels of district personnel, Governing Board members, outside agencies, vendors, members of the community and the general public.

The work performed by individuals in this position is confidential in nature.

• Interact professionally and appropriately with the public and district staff in‑person and on the telephone.
• Answer and screen telephone callers and drop‑in visitors, maintaining a helpful, positive demeanor and using discretion to determine those which are to be handled by the Superintendent personally, as well as those delegated to a subordinate or other department.
• Place telephone calls and take messages for the Superintendent.
• Talk and/or meet with the general public who desire to express concerns or inquire about District issues and provide direct feedback to appropriate source and/or refer and make an appointment with the Administrator or Superintendent.
• Advise the Superintendent immediately of the existence of any problems deemed to warrant prompt attention, advice or intervention.
• Handle phone communication related to the activities of the District Office and the Superintendent.
• Handle questions from public, outside agencies, Governing Board and staff.
• Assist the Superintendent in preparing written responses to correspondence received.
• Communicate instructions from the Superintendent to others in the District and the schools.
• Serve as initial contact with the public and the staff on all matters relating to communication with the Office of the Superintendent.
• Process all incoming and outgoing mail and inform Superintendent of items of urgency.
• Manage the Superintendent’s calendar, phone and email account, independently scheduling and responding as appropriate, on behalf of the Superintendent.

• Maintain a calendar of appointments, conferences, interviews and prepare for meetings and activities, including confirming appointments, initiating necessary communication and correspondence prior to and after meetings and appointments.
• Maintain calendars and schedules for the Superintendent and Associate Superintendent ensuring that all official obligations are met.

• Provide superior administrative support to the Superintendent, anticipating needs and maintaining an organized, efficient, professional office that supports the mission and vision of the school district.
• Make necessary arrangements for Superintendent meetings including date, time and location, contact those who need to attend and prepare the agenda, sign‑in sheet and provide all meeting materials.
• Coordinate matters pertaining to the Office of the Superintendent and ensuring the confidentiality of all information.
• Accurately maintain the confidential files of the Governing Board and the Superintendent, ensuring that they are updated regularly, are well‑organized and are available to the Superintendent when needed.
• Make travel arrangements for the Superintendent, Associate Superintendent and Governing Board members including conference registration, preparation of requisitions and purchase orders as well as obtain reimbursements for travel expenses.
• Maintain accurate records of Superintendent’s budget.
• Process purchase orders and requisitions for the Superintendent and Associate Superintendent.
• Review all outgoing correspondence requiring the Superintendent’s signature for format, spelling, punctuation and grammar before…