Administrative Assistant

Administrative Assistant

Cartwright School District's motto is "One Team, Una Familia!" which reflects our dedication to treating each child as a cherished family member. We are looking for self-motivated and experienced workers with the same dedication. JOB GOAL Responsible for performing duties of an School Attendance Assistant.

QUALIFICATIONS High School Diploma or General Equivalency Diploma (G.E.D.), and two years of specialized training and/or experience in the area of assignment, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. An Associate's Degree is preferred. Valid IVP Fingerprint Card

PERFORMANCE RESPONSIBILITIES Maintains a variety of files and/or records, which may include: student folders, transfers, evaluations, immunizations, demographic information, attendance records, and other related student information; work orders, requisitions, purchase orders, state tax credit logs, fire drills, Title I students, professional development requests, and other related files and/or records. Prepares, verifies, codes, and/or processes a variety of information and/or paperwork, which may include: class lists, student withdrawals and transfers, record requests, graduate records, attendance records, timesheets, bank statements, purchase orders, student activity accounts, deposit slips, student slips, meal applications and other related information and/or paperwork;

prepares related reports. Types a variety of materials, which may include: dictated psychological evaluations, notices, letters, awards, memorandums, student reminders, handouts, class lists, school calendars, forms, status reports, requisitions, booklets, service forms, event programs, and other related materials. Prepares routine office activities, which may include: making copies; filing; sorting, opening, and distributing mail; maintaining databases; faxing documents; maintaining and troubleshooting office equipment;

and, performing other related activities. Answers telephones and greets students, staff, parents, and administrators to include directing calls, taking messages, answering questions, and providing information; expedites the resolution of concerns and/or complaints. Maintains supplies inventory and places orders with the District's materials center and/or outside vendors. Compiles a variety of information and data and prepares related reports. Trains new office staff on policies, procedures, and practices.

Assists in the destruction of records using established records retention guidelines. Assists in monitoring budgetary expenditures and account balances. Performs other duties of a similar nature or level.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE Positions assigned to school site offices may be responsible for:
Distributing classroom keys and familiarizing substitutes with the campus;
Covering for the nurse by taking temperatures, administering medications Taking picture identifications of personnel, staff, and students;
Reserving buses for field trips. Positions assigned to food services may be responsible for:
Processing and verifying paperwork and deliveries to warehouses and schools to ensure product is delivered on time;
Verifying invoices reflect correct products, brands, quantities, package sizes, package types, price, and tax information Meeting with brokers and/or vendors on new product offerings and bid inquiries;
Maintaining meal program eligibility records and files. Positions assigned to the library may be responsible for:
Assisting students in locating and utilizing library materials;
Checking books in and out;
Preparing overdue book notices;
Maintaining book inventory;
Processing new materials;
Maintaining audio visual equipment and keeping related records;
Ordering library books and related equipment and materials. Positions assigned to educational services may be responsible for:
Ordering, storing, and inventorying curriculum materials;
Delivering, picking up, and storing mandated tests;
Investigating discrepancies, backorders, and problems with material orders;
Distributing books to school sites upon request. Positions assigned to the materials center may be responsible for:
Preparing materials for return shipment and maintaining related records;
Notifying vendors of shipping discrepancies;
Assisting in maintaining warehouse inventory information and records;
Verifying orders for completeness and quality upon receipt. Positions assigned to transportation may be responsible for:
Assisting with new driver certifications;
Calculating mileage for Head Start billings;
Assigning drivers for field trips;
Scheduling physicals and drug screenings. Position assigned to Special Services Maintaining files on students;
Scoring achievement tests;
Verifying required documentation is in student files and database;
Preparing and submitting legally required reports;
Typing, transcribing, editing, printing, and reviewing…