Notary Coordinator - Phoenix Metro

WHAT WE DO

Pioneer Title Agency provides title insurance, escrow, account servicing, trustee sales, and builder‑related trust services to our customers through over 70 branches across Arizona.

Pioneer Title Agency is more than just a family‑owned business – we are a business made up of dozens of actual families and hundreds of friends whose relationships and real estate expertise predate our official founding in 1985. Not only are we passionate about our customers, we also strive to support the growth of our employees and the causes that are important to them.

We are a local business that cares deeply about Arizona and the communities we serve.

The Notary Coordinator assists multiple offices with internal and external notary services. They are responsible for coordinating inter‑office signing requests and the execution of escrow signings in our offices.

• Administrative duties: typing, filing, reporting, and phone use.
• Coordinate inter‑office signing appointments across the state.
• Conduct closing appointments, including the explanation of all documents to customers.
• Notarize all documents as required by law.
• Communicate with the escrow teams and parties of the transaction to obtain necessary information, explain procedures and answer questions.

The Notary Coordinator may be assigned additional tasks in support of the department and/or other offices.

• Active Arizona Notary Commission
• Knowledge of escrow practices and terminology
• Experience with Arizona escrow document signings
• Detailed knowledge of Metropolitan Phoenix and neighboring cities

• Ability to travel within the Phoenix‑Metro area
• Exceptional oral and written communication skills
• High level of organizational skills and attention to detail
• Strong computer skills and working knowledge of Microsoft Office

Competitive and commensurate with education and/or experience. Benefit package includes 401(k) Matching, Medical, Dental, Vision, and more.