Corporate Receptionist

Job Summary

The Corporate Receptionist is responsible for providing administrative and operational support to the Corporate Office and field offices. The role serves as a central resource for office operations, travel coordination, employee support, vendor management, and administrative functions across multiple departments. They work closely with Human Resources, Accounting, Operations, and Executive Leadership to ensure the office operates efficiently and professionally while maintaining a high level of customer service and confidentiality.

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more

• Serve as the primary point of contact for visitors, vendors, and incoming communications, ensuring a professional and welcoming corporate office environment.
• Manage the corporate office phone system, including answering, routing, and responding to calls and assisting employees with basic phone system needs.
• Coordinate and manage corporate office operations, including office supplies, mail distribution, records management, and vendor services.
• Arrange and manage employee and executive travel, including flights, lodging, transportation, itineraries, and expense documentation.
• Support Human Resources with onboarding activities, employee documentation, training coordination, employee events, and general administrative functions.
• Assist Accounting with purchase orders, invoice processing, expense tracking, vendor records, and other administrative accounting functions as needed.
• Maintain accurate and organized corporate, employee, and business records while ensuring confidentiality of sensitive information.
• Assist with cross-functional projects and provide administrative support to various departments, including Operations, Human Resources, Accounting, and Executive Leadership.
• Foster positive working relationships with employees, customers, vendors, and business partners while providing exceptional customer service.
• Assist with company events, meetings, training sessions, and employee functions.
• Other tasks/duties as assigned by corporate and/or local operations.

• Minimum of 2 years of administrative, office coordination, executive support, or related general office experience.
• High school diploma or equivalent required.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Ability to communicate effectively in both English and Spanish is preferred, but not required.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently while maintaining strong collaboration with internal teams.
• Strong customer service and interpersonal skills.
• Ability to adapt to changing priorities in a fast‑paced environment.

• Requires standing, crouching, sitting, bending, and handling objects with hands and fingers; reaching with hands and arms to spaces both high and low.
• The noise level in the work environment is low.
• Occasional exposure to outside weather conditions, including extreme heat and cold, inclement weather such as rain, snow, sleet, dust, and adverse driving conditions.
• May be required to lift or move up to 10 pounds and frequently lift or move up to 50 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus near and/or far as needed.

The Corporate Receptionist position pays an hourly wage of $20.00 - $25.00, depending upon experience.

We are an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.