Administrative Assistant

Administrative Assistant For Project Management

Provides administrative support service, either as part of a team or as an individual, for the construction department with maximum efficiency and accuracy in a professional manner. Will maintain a smooth flow of work in accordance with changing priorities, while coordinating and implementing office procedures and taking ownership of assignments.

1. Operates general office equipment such as printers, copiers, scanners, or similar machines.

2. Creates, composes and edits written materials, requiring knowledge of construction terminology and document formats, from rough draft into final form utilizing correct spelling, punctuation, and grammar.

3. Establishes, maintains, processes and/or oversees files, correspondence, and/or other project related documents according to company policy.

4. Performs a wide variety of other routine administrative tasks as assigned, such as transmittals, shipping and creating package slips, daily reports, panel schedules, labeling and laminating, coordinate supply order lists.

5. Completes and assembles operations and maintenance manuals.

6. Greets and directs visitors, answers incoming phone calls, checks for call-ins and sends out email notifications, providing information to callers and visitors.

7. Orders and picks up lunches as needed.

9. Manpower lists and magnetic name tags.

10. Seeks increased responsibilities and takes independent action.

11. Follows direction of Senior Project Manager and Project Coordinator for task assignments. Follows direction of V.P of Operations for policies, procedures, etc.

12. Assist with billing issues.