Judicial Assistant

Judicial Assistant

Commissioner Jason Easterday seeks a Judicial Assistant who is a highly skilled problem solver, can juggle competing priorities, demonstrate exceptional organizational skills, and navigate sensitive issues with diplomacy, all in support of the day-to-day activities of the Civil Court department. The ideal candidate has excellent communication skills, attention to detail, a positive attitude, and a willingness to contribute to the overall success of the Judicial Branch.

The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public's trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every

person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

We recognize your time is valuable, so please apply if you meet the following required qualifications:

• High School diploma or GED
• Three (3) years of administrative experience
OR
• Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
• Completion of an accredited legal secretary or paralegal training program or certification, may substitute for two (2) years of experience.
• Completion of post-secondary, college-level courses may substitute for up to one (1) year of the experience requirement (thirty (30) credit hours = one year).

Our Preferred Candidate has:

• Experience working in a court system, law office, or other legal setting.
• Experience with Microsoft Teams or other virtual platforms.

Knowledge of:

• Office procedures and practices
• Principles and processes for customer service standards and procedures.

Skill in:

• Verbally communicating with others to convey information effectively based on the needs of the audience.
• Communicating effectively in writing as appropriate for the needs of the audience.
• The use of applicable computer applications and software such as MS Outlook, Word, Excel, iCIS, OnBase, eFile., One Drive, and Share Point
• Standard office equipment such as a multi-line telephone system, fax machine, and copier.

Ability to:

• Follow court policies and procedures
• Properly process legal documents
• Understand and follow quickly and accurately brief oral and written instructions.
• Make sound decisions in accordance with regulations, policies and procedures.
• Maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Provides all administrative support to the assigned Judicial Officer or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
• Prepares, maintains, and revises daily court calendars, including: setting hearings, trial dates, and processing motions.
• Arranges for interpreters, court reporters, and special assignments as necessary.
• Reviews case files for completeness and contacts interested parties for missing information.
• Prepares the courtroom, gathers all parties for hearings, directs when cases will proceed to the courtroom, and manages calendar flow.
• Assists in case flow management with daily input of hearing outcomes into the court database.
• Handles a variety of requests, inquiries, and concerns from litigants, the public, lawyers, judicial officers, and other court personnel.
• Transcribes a variety of letters, memoranda, and jury instructions when requested.
• Provides administrative support for Court Administration, including providing coverage, customer assistance, answering phone calls, and reviewing Cal-Acti reports.

Working conditions:

While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds.

Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.