Administrative Clerk-HSE; Phoenix, AZ - Austin Industrial

Administrative Clerk-HSE

Austin Industrial delivers premier maintenance, construction, and soft craft services to leading industrial companies across the U.S. An industry leader for more than 60 years, we offer single-source solutions to our customers in the oil, gas, chemical, food, agriculture, power, and manufacturing industries. Our team of employee-owners, equipped with innovative technology and optimized procedures, helps owners optimize safety, productivity, profit margins, and cost-efficiency.

This is a fulltime job working 40 hours a week. No per diem and no relocation assistance.

The Industrial Administrative Clerk - HSE provides administrative and clerical support within an industrial or manufacturing environment. This role is responsible for maintaining accurate records, coordinating communication, supporting operations teams, and ensuring smooth day-to-day administrative functions in support of production, maintenance, and site management activities.

Key Responsibilities

• Administrative Support
• Perform general clerical duties including data entry, filing, document control, and correspondence.
• Prepare reports, spreadsheets, and presentations as needed for operations and management teams.
• Maintain organized physical and electronic filing systems.
• Document & Records Management
• Track and manage work orders, purchase orders, invoices, and delivery receipts.
• Ensure compliance with company policies and industry regulations for document retention.
• Update databases and systems with accurate, timely information.
• Operations Coordination
• Assist in scheduling maintenance activities, workforce assignments, and project timelines.
• Coordinate with supervisors, vendors, and contractors to facilitate workflow.
• Monitor inventory levels and assist with ordering office or operational supplies.
• Communication
• Serve as a point of contact for internal departments and external partners.
• Answer phones, respond to emails, and route inquiries appropriately.
• Support meetings by preparing agendas, taking minutes, and tracking action items.
• Compliance & Safety Support
• Maintain safety records, training logs, and compliance documentation.
• Assist in preparing reports related to audits or inspections.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 1–3 years of administrative or clerical experience, preferably in an industrial, manufacturing, or construction environment.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems is a plus.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Applicants must be legally authorized to work for ANY employer in the United States. Austin is unable to sponsor or take over sponsorship of an employment visa for this position.

Working Conditions

• Work is performed in an office setting within or adjacent to an industrial or plant environment.
• May require occasional exposure to noise, PPE requirements, or site safety protocols.
• Standard working hours with potential for overtime depending on operational needs.

Key Competencies

• Organization and multitasking
• Attention to detail
• Problem-solving
• Team collaboration
• Adaptability in a fast-paced environment

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Occasional walking in plant or warehouse environments.
• Ability to lift up to 20 pounds (files, office supplies).

Must pass pre-employment physical, drug screen and background check, as condition of employment.

Applicants must be legally authorized to work for ANY employer in the United States. Austin is unable to sponsor or take over sponsorship of an employment visa for this position.

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about Austin, please go to

Austin Industrial is an Equal Opportunity Employer.

See the "Know Your Rights" poster available in English and Spanish.

About Austin Industrial

Austin Industrial provides premier self-perform maintenance, construction, and soft craft service to leading…