Receptionist​/Office Support Assistant; Phoenix

At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with more than 1,250 attorneys and over 2,000 on our team, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm.

We are seeking a Receptionist/Office Support Assistant to support our team in the Phoenix office. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.

• Professionally answer and direct all incoming calls
• Assist and greet internal/external clients in a professional and hospitable manner
• Coordinate and process incoming and outgoing mail and deliveries, and route within the office
• Responsible for general up-keep of reception and hospitality area
• Maintain conference room scheduler
• Coordinate meetings (i.e., catering arrangements, audio-visual set-up, and/or conference call scheduling)
• Assist with conference room set up and break down
• Assist legal assistants and attorneys with time entry, and other billing and invoicing tasks
• Provides administrative support for attorneys and other team members
• Processes requests for payment of invoices and expense reimbursements
• Composes letters and memoranda as directed, ensuring that letters are formatted correctly and free from errors
• Saves emails, documents, and other legal digital media in accordance with Taft’s Information Governance Policy and the protocols and procedures of the Information Governance Department
• Responds to requests with urgency and effectively prioritizes work
• Provides other general office tasks as requested

• Minimum of 3 years related work experience and/or training strongly preferred. Experience in a professional services firm also preferred.
• Demonstrated proficiency with Microsoft Word and Outlook. Excel experience preferred.
• Strong attention to detail and accuracy
• Ability to collaborate and work effectively as part of a team
• Excellent time-management and organizational skills
• Proficient command of the English language and standard grammar rules
• Ability to prioritize workload, meet strict deadlines and respond in a timely manner
• Ability to communicate effectively related to projects, deadlines, questions, etc.
• Strong organizational skills
• Ability to multi-task
• Strong work ethic
• Experience with Filesite, iManage a plus
• Excellent verbal and written communication skills
• Professional appearance and punctuality

Interested candidates should apply here.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.