Part Time HOA Coordinator

The Homeowner Association (HOA) Coordinator provides essential administrative and operational support to the Department regarding HOA dispute resolution processes.

This role is responsible for maintaining the integrity of legal case files, managing complex calendars with critical deadlines, and drafting formal legal documents such as Notices of Petition.

The Coordinator acts as a key point of contact for internal and external parties, ensuring timely communication and the seamless execution of mediation and hearing schedules.

Ideal candidates possess a background in legal administration, strong attention to detail, and the ability to navigate state government legal requirements in a fast-paced environment.

This position has no regularly assigned supervisory responsibilities.

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Life insurance and long-term disability insurance
• Health and dental insurance
• Vacation with 10 paid holidays per year
• Retirement plan
• Sick leave

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS)
• Please note, enrollment eligibility will become effective after 27 weeks of employment

• Legal Field & Terminology:
  Understanding of legal proceedings, terminoloty, and standard practices, particularly within an administrative or legal office setting
• Document Management Systems:
  Knowledge of how to organize, file, and maintain official legal files including processing documents like petitions and hearing requests
• Legal Process:
  Familiarity with the Office of Administrative Hearings process and Stategovernment legal requirements
• Mediation Procedures:
  Understands the concenpt of a Mediation

• Administrative Support:
  Skilled in office operations, including mail processing, file createion, and handling fee transactions
• Calendar & Date Management:
  Experience utilizing the Google Suite. Ability to track complex and critical deadlines
• Legal Drafting:
  Profieiency in drafting various legal templates

• Multitasking & Prioitization:
  Capacity to manage multiple ongoing files, deadlines, hearing schedules, and mediation schedules simultaneously without compromising work quality
• Adaptability:
  Capability to adjust to changing management guideance, such as respondint to deficient petitions based on specific instructions
• Independent & Collaborative Work:
  Ability to work independintly on assigned tasks while also providing support to the team
• Attention to Detail:
  Ability to process, organize, and review case files and legal documents to ensure accuracy and compliance

• High school Disploma, GED, or other equivalency

• Associate Degree, or completed certification in office administration, legal field, or other eqivalency