Deputy Probate Registrar

Deputy Probate Registrar

Do you pride yourself on your attention to detail? Bring your skills to the Clerk of Superior Court as our Deputy Probate Registrar!

In this role, you will assist the Probate Registrar in the administration of the informal probate process through the review, approval, denial, and processing of probate documents in accordance with statutory requirements. This position will be working within our Probate division in Downtown Phoenix. It has the opportunity for a flexible/hybrid schedule for up to three days per week after training has been completed.

Join a team on a mission to provide fair and equitable access to justice. Clerk of the Superior Court is looking for people who strive to provide excellent customer service, collaborate in a team atmosphere, and serve the community. Every member plays a vital role in providing services for the justice system, the legal community, and the general public.

COSC adopted Factors for Success to provide transparent guidance for sustainability, strategic initiative achievement, positive learning culture, and inclusivity by linking foundational skills and value-based behaviors. The four Factors for Success and related competencies are:

• Have and use the appropriate knowledge. (Business Acumen, Customer Focus, Strategic Mindset)
• Take initiative and be accountable for results. (Takes Initiative, Ensures Accountability, Results Focused)
• Effectively communicate and interact with others. (Influential, Develops/Others Teamwork, Collaborative)
• Recognize and reflect on oneself and one's behavior. (Authentic, Aware, Flexible)

Proud to Offer

• Work with a greater purpose: play a vital and intricate part in the administration of justice
• Tuition reimbursement
• Exceptional work-life balance, with hybrid and alternative work schedule options
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1
• Want to learn more about the County's Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ

We Require

• Three years of experience with at least one year of customer service and two years of clerical/administrative OR
• Two years at Clerk of the Superior Court as a Justice System Clerk or higher
• High School Diploma or GED
• A Bachelor's or Associate's Degree in Public Administration, Business Administration, Paralegal Studies, or a closely related field may substitute for up to two years of the required experience

Job Contributions

• Assists the Probate Registrar in reviewing and approving/denying a variety of legal probate documents, including Applications for Registrar Certificates, Applications for Subsequent Administration, Appointments of Special Administrators, Affidavits for Collection of Real Property, Informal Intestates, etc.
• Processes Ancillary Probate/Proof of Authority documents, Endorsement documents, and Bonds for Issuance of Letters of Appointment
• Collects statistical data and prepares reports
• Maintains procedures/policies related to probate processes
• Assists in training other Deputy Probate Registrars, Special Commissioners, Court Operations Specialists, and File Counter Staff so they can accurately process and issue probate documents, including Letters and Orders of Appointment, and process related court-ordered fees.
• Under the guidance of the Probate Registrar, participates in organizational projects as well as identifies and implements process enhancements and departmental procedures intended to improve service to both internal and external customers

Working Conditions

• Work is primarily performed in an office setting that consists of a high-volume, fast-paced environment and stressful situations
• Requires long periods of sitting while completing computer activities
• Ability to travel to and from job-related locations during a scheduled workday, subject to County policies regarding the use of County vehicles and/or private vehicles on County business
• Selected candidates must successfully complete and pass a criminal background check

Selection Procedure

• Consideration will only be given to candidates who submit online applications
• Candidates will be contacted primarily through email and their Workday online application profile
• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable…