Specialist , Utility

Title

Specialist I, Utility

Phoenix, Arizona (555 N, 55th Ave., Phoenix, AZ)

In this role, you will support the team’s efforts to foster a positive and highly effective working environment based on mutual respect and a shared goal of being the number one supplier to our customers. This position will provide administrative support to the team by creating and updating AP documents, creating and tracking badge access, creating journal entries, organizing documents, maintaining folders, communicating with other departments to verify invoices, and other duties as assigned.

• Create and prepare AP documents in GUAS (invoice processing system) and ERP for approval
• Badge process: track, issue, deactivate
• Create and submit Electronic Approvals (EA’s) for PPE and office supplies/materials
• Furnish quotes and order needed materials/equipment
• Budgetary support by maintaining logs of costs.
• Manage invoices and PO’s for various departments
• Communicate with other departments to verify invoice from vendors and collect any necessary documents and/or information
• Clerical duties such as file AP documents, corporate credit card documents, vendor registration forms, employee reimbursement forms, and maintain accounting folders
• Research electronic approval documents for invoices
• Develop and maintain a document for maintenance and retention processes
• Maintain cleanliness at work-site in accordance with 5S3R Standards:
  • Sort, Set in order, Shine, Standardize, Sustain
  • Right Location, Right Quantity, Right Container
• Perform other duties as assigned

• High school diploma or GED required
• Vocational Certificate or Associates Degree preferred or equivalent, relevant experience

• 1 to 3+ years of related experience in a manufacturing environment
• Experience with SAP software preferred

• Proficient in Microsoft Office suite, especially Excel
• Positive, professional attitude and demonstrated effectiveness in accomplishing goals
• Excellent organizational, communication, and computer skills
• Effectively navigate our system to search required information
• Ability to pay close attention to numerical data entry and duplicate entries
• Ability to work flexible hours occasionally to support the team during month-end, ad-hoc projects, etc.
• Ability to prioritize when working on multiple tasks