Executive Assistant

Since 1977, Arizona-based commercial general contractor Willmeng Construction has been committed to staying true to building excellence and preserving the company’s high value to the clients we serve. Willmeng gives back to our community and has been recognized for a multitude of awards for project excellence and company culture including Contractor of the Year by AZRE Magazine, #1 General Contractor by Ranking Arizona, Best Workplace by Inc.

Magazine, General Contractor of the Year by NAIOP, and Best Places to Work by Phoenix Business Journal.

Our strategic vision focuses on three fundamental aspects: supporting prelease transactions, maintaining our ability to competitively bid projects small and large, and fostering the “altruistic service” corporate culture established by recruiting highly talented individuals of great character.

The Executive Assistant for the Energy Business Development Group serves as a strategic partner to executive leadership by creating efficiencies, managing priorities, and enabling leaders to operate effectively in a fast-paced, high-growth environment.

This role goes beyond traditional administrative support and requires strong executive presence, sound judgment, technical proficiency, and the ability to proactively manage complex schedules, communications, travel, and follow-through. The Executive Assistant will support multiple senior leaders and help drive operational effectiveness across the Energy Business Development Group.

• Own and proactively manage executive calendars and scheduling priorities.
• Coordinate internal standing meetings, one-on-ones, leadership meetings, and impromptu scheduling changes.
• Manage external client meetings and executive availability.
• Prioritize competing requests and protect executive focus time.
• Coordinate membership engagements and industry involvement including NAIOP, SIOR, AZ Forward, and related organizations.

• Coordinate complex executive travel arrangements including flights, hotels, transportation, dining reservations, and detailed itineraries.
• Manage conference registrations and executive participation logistics.
• Coordinate client dinners, networking events, and industry engagements.
• Anticipate travel disruptions and proactively resolve scheduling conflicts.

• Prepare agendas, meeting materials, and executive briefing documents.
• Administer Bloom Growth meeting workflows, notes, and follow-up tracking.
• Draft and manage executive correspondence, scheduling communications, and stakeholder follow-ups.
• Track action items and proactively drive accountability and completion.
• Prioritize incoming requests and communications based on urgency and business impact.

• Assist with expense reports, invoices, and executive administrative workflows.
• Conduct research, prepare briefing materials, and support special projects.
• Organize and maintain confidential documents, files, and communications.
• Serve as a trusted operational partner for executive leadership.

• Anticipate leadership needs before they arise.
• Identify operational gaps and proactively recommend solutions.
• Help executives remain organized, responsive, and focused on strategic priorities.
• Operate with professionalism, discretion, and strong business judgment in highly visible situations.

• 5–8+ years of executive assistant or senior administrative support experience, including direct support of C‑suite or senior leadership;
  Bachelor's degree preferred.
• Advanced proficiency in Microsoft Office Suite, collaboration platforms, AI tools, and scheduling and productivity systems.
• Exceptional organizational skills with the ability to manage complex calendars, executive travel, and multiple competing priorities simultaneously.
• Strong executive communication, relationship management, and interpersonal skills with the highest level of professionalism and discretion.
• Proactive problem‑solver who anticipates needs, operates independently with minimal direction, and thrives in a…