Program Coordinator; Counseling and Behavioral Sciences

Job Summary

The Program Coordinator provides essential coordination and administrative support for the Counseling and Behavioral Science (CBS) Division, with a focus on the Behavioral Sciences program, helping ensure consistent, responsive, and student-centered day-to-day operations. This role manages communications, documentation, data tracking, and compliance processes with a focus on clarity, accessibility, and respect, while supporting the diverse needs of students and faculty. The coordinator also assists with budgeting, purchasing, and the organization of meetings and events, maintaining organized and reliable records and workflows.

Serving as a trusted liaison, the position approaches problem-solving with care and collaboration, promoting alignment with college policies and a supportive, inclusive environment. Through these efforts, the role advances student success, program effectiveness, and the continued growth of Behavioral Science programs, including degrees and certificates.

• 20% Operations Coordination
  :
  Coordinate day-to-day operations for the Counseling and Behavioral Science (CBS) Division, with a primary focus on the Behavioral Sciences program, including responding to inquiries, troubleshooting issues, supporting students and faculty, and helping ensure that division and program activities run smoothly in alignment with established policies and procedures.
• 20% Records & Documentation Management: Prepare, maintain, and organize division and program records, reports, forms, correspondence, presentations, procedural documents, and related materials; manage documentation and record-keeping systems to support accurate, timely, and consistent operations.
• 20% Communication & Scheduling: Support communication, scheduling, and workflow coordination across the division, including calendars, meetings, events, timelines, and follow-up activities that support faculty, staff, students, and community or college partners.
• 20% Administrative & Transactional Support: Perform administrative and transactional support functions related to division and program operations, including processing forms, paperwork, system data, purchasing, budget tracking, supply coordination, and other assigned office support activities.
• 10% Data & Reporting Support: Gather, compile, track, and review data and information to support reporting, assessment, compliance, accreditation-related needs, and continuous improvement for Behavioral Sciences programs, including degrees and certificates.
• 10% Stakeholder Liaison & Program Support
  :
  Serve as a liaison for students, faculty, staff, and stakeholders by providing clear program and division information, assisting with implementation of procedures, supporting onboarding or training activities, and helping monitor compliance with college requirements.

• Bachelor's degree from a regionally accredited institution and at least one (1) year of experience in program coordination or administration, including conducting research, collecting and organizing data, performing preliminary analysis, and preparing reports.
• Associate's degree from a regionally accredited institution and at least three (3) years of experience in program coordination or administration, including conducting research, collecting and organizing data, performing preliminary analysis, and preparing reports.
• High School Diploma or GED from a regionally accredited institution and at least five (5) years of experience in program coordination or administration, including conducting research, collecting and organizing data, performing preliminary analysis, and preparing reports.

• A. Bachelor's degree from a regionally accredited institution in behavioral sciences, education, business, public administration, counseling, or a related field.
• B. Experience coordinating program operations, administrative processes, or student support services in higher education, counseling, behavioral health, or a closely related setting.
• C. Experience providing direct support to students, faculty, staff, or community partners, including responding to inquiries, troubleshooting issues, and maintaining a professional, student-centered, and/or service-oriented environment.
• D. Experience preparing, maintaining, and organizing records, reports, correspondence, presentations, forms, and other program or office documentation with strong attention to detail, accuracy, and confidentiality.
• E. Experience gathering, tracking, and compiling data to support reporting, compliance, assessment, scheduling, or continuous improvement activities.
• F. Demonstrated proficiency with standard office and collaboration technologies, such as Microsoft Office, Google Workspace, and data or enterprise systems used for scheduling, documentation, communication, purchasing, or record management.
• G. Experience supporting budgets, purchasing, forms, transactions, calendars, meetings, events, or workflow coordination in a complex office,…