Administrative Assistant

Job Profile:

Administrative Support Assistant 2 Non-Exempt Job Family:

Administrative Support Time Type:

Full time

Max Pay – Depends on experience:$24.04 USD Hourly Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile

Summary:

Provides routine administrative support to a department or group of professionals in support of department goals.

Job Description:

Job Summary The Sandra Day O'Connor College of Law seeks a dynamic, self-starter for the Administrative Assistant position. The successful candidate will provide office clerical and administrative support to Faculty members and backup assistance to the Dean's Office.

Hourly Rate: $21.63 - $24.04 per hour; DOE Essential Duties:

The successful candidate will be responsible for and have duties in the following areas:

Prepare classroom materials, notes, course descriptions, examinations, best/model answers, grade sheets, and posting of Canvas notices and first assignments.

Generate correspondence, manuscripts, routine letters, and memos, and transcribe notes from rough drafts in a timely and accurate manner.

Limited support for calendar and scheduling.

Cross-train, work as a team, and be able to serve as backup for other team members as needed.

Receive and distribute mail for faculty.

Plan and arrange meetings and/or events and communicate arrangements to appropriate parties.

Arrange necessary and extensive travel reservations and itineraries; anticipate and prepare background material as needed; complete travel documentation process, including entering trips into the Concur Travel System and the College of Law travel approval site to seek reimbursement for travelers.

Prepare special/recurring reports containing sensitive information.

Assist as needed as a point of contact to support incoming guests and miscellaneous requests.

Maintain organized and up-to-date filing systems for documents and records.

Assist in the preparation of presentations and materials for lectures and events.

Coordinate with vendors and suppliers to purchase classroom materials and supplies.

Prepare and compose confidential and sensitive correspondence and receive and screen telephone calls and visitors.

Support team lead and back up as needed.

Physical presence at the workplace is an essential function of this position.

Receive and participate in regular review of completed tasks for achievement of established objectives

Other duties as assigned that support the goals of the department/College of Law.

Desired

Qualifications:

Demonstrated knowledge of standard office policies and practices

Experience in multitasking in a fast-paced team environment

Knowledge of appropriate software including – Microsoft Word, Excel, PowerPoint, and Outlook;
Google Docs, Sheets, and Slides Experience working with confidential information or files

Experience in making travel arrangements and reimbursements – knowledge of Concur Travel System a plus Experience in work that requires organization and attention to detail

Experience in supporting multiple people and handling multi-line phones

Experience in a higher education environment

Experience in internet research

Experience with proper grammar usage, spelling, composition, punctuation, and proofreading

Evidence of effective communication skills

Working Environment:

Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting.

Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals

Department Statement:

The Sandra Day O’Connor College of Law at Arizona State University is one of the nation’s preeminent law schools, focused on offering students a personalized legal…