Office Manager

Office Manager

The Office Manager at CCS Facility Services will be responsible for overseeing the day-to-day administrative functions of our branch. This role requires a proactive and adaptable professional who can manage various tasks, coordinate office activities, and ensure a smooth workflow. The ideal candidate will be adept at multitasking, possess strong organizational skills, and have a keen eye for detail.

Key Responsibilities:

• Supervise and manage administrative staff, ensuring efficient and effective office operations.
• Implement and maintain office policies and procedures to optimize workflow.
• Monitor and manage timekeeping practices, labor budgets, and check distribution for the branch field personnel.
• Act as a liaison between different departments, fostering open communication and collaboration.
• Coordinate open enrollment activities and management of documentation.
• Assist in labor budget preparation for customer locations.
• Assist in the recruitment process, including onboarding new employees.
• Maintain employee records and support HR functions if necessary.
• Manage office equipment and technology resources.
• Troubleshoot basic IT issues or liaise with the IT department for resolution.
• Coordinate employee recognition program.
• Manage and maintain vendor accounts and relationships.
• Serve as the administrator for fleet and select applications.
• Coordinate meetings, conferences, and events, both internal and external.
• Manage mobile devices for all personnel.
• Maintain customer contact lists.

Qualifications:

• Bilingual (English, Spanish) required.
• Proven experience as an Office Manager or in a similar administrative role.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Intermediate to advanced Microsoft Excel capabilities.
• Familiarity with basic financial and budgeting principles.
• Ability to work independently and collaboratively in a fast-paced environment.

High level of discretion and confidentiality

Competencies:

• Attendance/Punctuality
  - Is consistently at work and on time.
• Dependability
  - Follows instructions, responds to management direction;
  Takes responsibility for own actions;
  Keeps commitments;
  Commits to long hours of work when necessary to reach goals;
  Completes tasks on time or notifies appropriate person with an alternate plan
• Safety and Security
  - Observes safety and security procedures;
  Determines appropriate action beyond guidelines;
  Reports potentially unsafe conditions;
  Uses equipment and materials properly

Job Type: Full-time

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location:

In person

Salary $70,000 Depending on experience