Project Support Administrator in Phoenix

Overview

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

Summary:

United Integrated Services (USA) is seeking a Project Support Administrator to join our team.

In this role, you will be responsible for assisting F21 project managers and project teams with daily tasks and procedures. You will coordinate with corporate office staff and construction site teams to maintain accurate written records regarding schedules, invoices, daily construction logs, etc. You will also assist in scheduling meetings and creating meeting materials in preparation.

Onsite

Note:

This is a full-time onsite position located in North Phoenix, AZ.

• Assist F21 Project leaders in maintaining records of job changes, including change orders, purchase orders, and work scheduling.
• Review documentation and manage contracts to ensure compliance.
• Assist the leaders with the invoice, payment control and all administrative related tasks. Review financial data to oversee costs, profits, and expenses.
• Manage overall project documentation and records. Create and update records ensuring accuracy and validity of information.
• Organize office and assist associates in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Schedule and plan meetings and appointments, create a master schedule for all team members. Arrange meetings, take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations.
• Resolve office-related issues, such as supplies, updating employee lists and contact list, seating arrangements, etc.
• Coordinate with other departments to ensure compliance with established policies.
• Create flow charts or other types of presentations to assist team members.
• Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders.
• Manage the filing system, record information as needed, update required forms and paperwork.
• Maintain daily log of job site occurrences.
• Assist project team with safety compliance within the job site.
• Ensure the level of quality is being complied with.
• Able to work in a team environment.
• Assist in the maintenance of a clean job site, take direction well, detail oriented.
• Other responsibilities as assigned.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/

Experience:

• High School diploma or GED, required. Bachelor’s degree in construction management or business Admin, or a related field.
• 2+ years of work experience combined in a construction environment.

Skills and

Competencies:

• Ability to perform administrative tasks in a supporting role.
• Strong knowledge in Microsoft suite (Word, Excel, PPT, Power BI, etc.).
• Ability to work in a construction site environment (trailer office).
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must have good problem-solving skills and be willing to learn.
• Excellent organizational and time management skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to effectively prioritize responsibilities depending on project needs.
• Produce high-quality results working independently or within a team.
• High level of attention to detail, and highly organized.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.

Proficiency:

• Excellent verbal and written communication skills in English.

Nice to have:

• Start-up experience.
• Verbal…