CE Technician II - Community Education

Purpose Statement

The job of CE Technician 2 is performed to register students and maintain computerized student records and files for CE courses and classes; provide student information to authorized parties in compliance with established policies; and provide general clerical support, information and/or direction as assigned.

Community Education

12 months, 8 hours/day

Grade 14, $15.94

Non-Interim Position

ASAP

This position reports to the Assistant Director of Community Education.

• Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries, and/or taking messages.
• Greets individuals entering the building (e.g., visitors, parents, students) for the purpose of responding to inquiries and/or directing individuals to appropriate locations.
• Maintains reception area materials to provide resource information to visitors.
• Maintains a variety of manual and electronic documents, files, and records (e.g., student information, registrations) to provide up-to-date information and/or historical reference.
• Performs enrollment and withdrawal activities to comply with established requirements.
• Prepares written materials (e.g., packets for registration, pre‑K packets) for the purpose of communicating information to other parties and/or agencies.
• Processes a variety of documents and materials (e.g., forms, monies, birth certificates, immunization records) to complete registrations for CE classes or courses.
• Responds to questions from a variety of internal and external sources for the purpose of providing information and/or direction.
• Supports assigned personnel to provide assistance with their functions and responsibilities.

• Performs other related duties as assigned to ensure efficient and effective functioning of the work unit.
• Secures work site (e.g., office doors, building exit and entrance doors, turn off teacher workroom equipment) to minimize property damage, equipment loss, and/or potential liability.

Skills include operating standard office equipment and software, maintaining accurate records, collecting money, providing customer service, and screening telephone calls.

Knowledge involves basic math (fractions, percentages, ratios), reading manuals, writing documents following prescribed formats, presenting information to others, and understanding complex, multi‑step instructions. Knowledge areas also include codes, regulations & laws related to student enrollment and business telephone etiquette.

Abilities include scheduling activities and/or meetings, collating and classifying data, using basic job‑related equipment, working with a wide diversity of individuals, interpreting data independently, and problem‑solving to identify issues and create action plans. Abilities also cover communication with diverse groups, confidentiality, teamwork, working with detailed information, handling frequent interruptions, setting priorities, and working under minimal supervision.

Work under direct supervision using standardized routines; lead, guide, and/or coordinate others; utilize resources from other work units when required; have continual opportunities to impact the organization’s services.

Physical demands include occasional lifting, carrying, pushing, and/or pulling; stooping, kneeling, crouching, and/or crawling; fine finger dexterity. Typical activity: 60% sitting, 30% walking, 10% standing. Work is performed in a generally hazard‑free environment.

Job‑related experience is required.

High school diploma or equivalent.

• Spelling
• Mathematics
• Filing & typing

Criminal background clearance.

Non‑Exempt

Paradise Valley Unified School District does not discriminate on the basis of race, color, religion, national origin, age, sex or disability in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School’s compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), Title II of the Americans with Disabilities Act of 1990 (ADA), or Title II of the Genetic Information Non‑Discrimination Act of 2008 (GINA) may contact the Assistant Superintendent of Human Resources.