Administrative Assistant

Administrative Assistant (JN - Phoenix, Arizona

Salary: USD 22 - USD 27 per hour

The administrative assistant provides clerical and organizational support to individuals or teams within an office, managing calendars, scheduling meetings, answering phone calls, handling correspondence, maintaining files, ordering office supplies, and performing other administrative tasks to ensure smooth operation of the office environment.

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• Support decision-making by addressing how to handle specific tasks
• Collaborate with other administrators, support personnel, management and clients on a regular basis
• Demonstrate strong organizational skills to help executives meet deadlines
• Write professionally with proper spelling and grammar in emails, letters, documents and other communications

• Experience providing clerical or administrative support in an office environment
• Strong communication and interpersonal skills
• Proficiency with calendar management, scheduling, and basic bookkeeping
• Ability to create and maintain filing systems (electronic and physical)
• Attention to detail and excellent written and verbal communication